Skip to Content

The Office upgrade ate two Address Books, or: why I don't touch Microsoft products

So y'know that Office update that came out a few days ago? The one that Spotlight-ified Entourage and added syncing abilities with iCal and Address Book? Yea um, it ate not only my Address Book but my fiancé's which I was subscribed to through .Mac.

Syncing setup is brainless and painless - there's a new preference section in Entourage in which you can individually enable syncing with iCal, Address Book and/or Notes through .Mac. Simple enough. A little while after I checked those options, the .Mac syncing engine offered a dialog asking if I would like to merge items between Entourage and Apple's apps, or if I would like to overwrite Entourage. I chose to overwrite, since I didn't have info in Entourage's database and I was simply curious about the app.

Somehow, some way, even though I told the engine to overwrite Entourage, my Address Book magically increased to 499 contacts after the first sync operation. Maybe it picked up all those extra friends from MySpace or something during the sync, because last I checked I only had 326 contacts in Address Book. Upon investigation, some of my contacts had split into separate cards, with information either duplicated or obliterated. Even better: I am subscribed to my fiancé's Address Book (with editing rights) through .Mac, as we're helping to keep each other's contacts up to date in preparation for sending out invitations. The Entourage sync not only mangled a seemingly random collection of her contacts, but it blew away all of her groups.

Now before you fire off a snarling comment: yes, we have backups. I've turned into quite the backup nazi - but this post is more of a complaint and a warning about this new Entourage feature. Who knows if the mishap was the result of a .Mac syncing error or bug, but - call me biased if you gotta - I have a sneaking suspicion this had to do with an Office update that wasn't quite finished. I've never had an issue syncing anything else through .Mac, and that includes a lot of 3rd party stuff like Yojimbo, SOHO Notes and Transmit favorites.

So, boys and girls, the moral of the story is a classic: back your stuff up - and often (sub-moral: don't trust Microsoft, even if it is software from their Mac Business Unit).

So y'know that Office update that came out a few days ago? The one that Spotlight-ified Entourage and added syncing abilities with iCal and...
 

Add a Comment

*0 / 3000 Character Maximum

19 Comments

Filter by:
Ruth Piwonka

That upgrade not only messed up Entourage and the address book, it also resulted in the duplication of the complete and/or partially complete Documents folder in several other folders (Movies, Pictures, and Home folders). It would be easy enough to delete them -- but it turns out that different programs I use now save files in different places. I am a new Mac user [I love it] and a new Word user [I don't love it -- but cannot avoid it because of compatibility issues for others I work with] and am desparately missing Word Perfect.

April 13 2006 at 11:09 PM Report abuse rate up rate down Reply
Jamie

I get an error message every time I try to sync Entourage with my Address Book. Based on this info, I'm not going to waste any more time troubleshooting the issue, since there's a good chance that "successfully" syncing may wipe my info anyway.

March 20 2006 at 1:49 PM Report abuse rate up rate down Reply
I Want to Believe

I actually had the best sync experience of my life with this. For about 4 years I have been waiting for Entourage and Address Book to sync correctly, and this time everything seems to be cool, albeit after a little bit of cleanup.

I DID see my contacts balloon up on all systems (3) that I sync through .Mac. I have one Entourage database on my laptop that I use primarily, and that one doubled my contacts on Address Book and that was pushed to my other 2 systems. Once I deleted all the duplicates and chose better versions of them in Address Book, those deletions propagated to Entourage, and then I RESET .Mac from my primary (laptop) system - now all is well on the other machines.

As a bonus, I just got a RAZR and syncing over bluetooth is fantastic with that - so I can add people ANYWHERE and eventually they'll get on my RAZR.

I am happier with my contact/calendar/syncing situation than I have been in about 5 years. Important events even show up on my phone now and I'm reminded of things I would otherwise have forgotten!

Sorry to hear you're having problems, but I'm happy as a clam, so I'll clam up right about now. :-)

March 20 2006 at 1:17 PM Report abuse rate up rate down Reply
Mike Shaffer

OK, so we're not supposed to trust Microsoft...got it. Recommendations? Is this an issue primarily with Entourage or are you willing to lump in all of Office? If so, please offer a usuable substitute. Personally, I use Mariner Calc and Write (and so do my high school aged kids). I opens up MS documents no problem and it performs nicely. Can't wait for a Universal to come out....are you listening guys? As for an Entourage substitute, for me it's Mail and iCal..but that's because I use Outlook on my XP box that work provides...so my Mac based mail/calendar needs are not the same.

So if we're going to thrash Microsoft, let's provide people options...that's all I'm saying.

March 20 2006 at 10:30 AM Report abuse rate up rate down Reply
Howard Jeffrey

I have been using Mac since the beginning of my computing life (1988). When forced to use any other OS I cringe. Windows makes me ill. Period.

However, I went down the Claris road (remember that?) and did my best to avoid the MS pit; but you know what? Office products and Mac have worked for me just fine all these years. Entourage is fine. Word, Excel, fine....

Come one really, are we supposed to use Nisius Writer:-) This particular update is not so useful for me. I find the notion of using seperate programs (ie: Address and ICAL) for PIM functionality to be tedious and just plain dumb. I went down the "NOW" road for a while when ACT! went away and, once again am back in the Microsoft fold (albiet relunctently). The point is this: to use, stupid, lousey software just to say that you won't patronize Microsoft is self defeating. These current Apple products are pretty good but not as good as their Microsoft equivilents -- and that is coming from someone who would rather die than use a Windows box....

March 20 2006 at 9:51 AM Report abuse rate up rate down Reply
Micha10589

I had severe problems with the iSync and .Mac apps in 2004. Would never trust its synching abilities again and cancelled my .Mac account. For me the biggest flaw of all Apple technology.

March 20 2006 at 7:42 AM Report abuse rate up rate down Reply
Steve J

Another positive/happy poster here. No problems whatsoever with the syncing to Address Book from E2004. Decided not to sync calendars - it pours the contents of all E2004 events into a single iCal calendar. Just continued to use Paul Berkowitz' magic scripts.

Nothing wrong with Entourage. Has some decided avantages over the iApps. Don't work in a MS environment - just prefer it.

March 20 2006 at 3:48 AM Report abuse rate up rate down Reply
Ray Gossen

Just thought I'd add a positive note on the update. Ran the updater last week - no problems. I generally seem not to be bitten by any of the bugs that people report with various updates (from Apple and others), but then I don't have 150 extra utilities installed, and I'm not constantly fiddling with this and with that. Having said all this, I'm crossing my fingers and touching wood that I don't get bitten next time.

Finally, a comment to those "I'll never buy MS products and neither should you" people. Your purity is admirable, but some of us live in world where MS products may be necessary for work and such, and some people may just like MS stuff. This article was obviously an invitation to do some MS bashing, but it's old people, very old.

March 20 2006 at 12:51 AM Report abuse rate up rate down Reply
Mark in NYC

I use MS Office but have learned to NEVER EVER install Entourage. Upgrades not withstanding - IMHO M$oft will NEVER be as careful about their service packs and upgrades as they should be. If I wanted 2nd rate software I could buy Windows and be done with it. I choose a higher road and, me thinks, a better one. I use Mac's. I have use them since the days of the first Lisa's and Mac XL's and before that the Apple II's and IIe's. Apple and I have grown middle aged together.When there was a substantial premium to be paid for the Mac hardware and software I paid it. Today, it's largely a push in terms of the platform and costs.

The ONLY problem I've ever had with Mac and .Mac sync service is that it's so intuitive that I couldn't figure out how to start it at first. I kept looking for a complicated control panel or something and of course there isn't one. Typical Mac fashion. You turn on a couple of check boxes and give it your .mac address. The rest happens seamlessly and perfectly behind your level of participation.

Entourage may be a must for someone who's using a MS Exchange server at work... I doubt it, but it's possible. With that one potential exception, I cannot think of a single reason to install or use it. Why complicate something that is not by it's very nature complex? I prefer simple elegance and ease of use to complexity any day of the week.

BTM LINE is simply don't use M S products unless you're absolutely forced to do so. Your life will be easier and happier without MSoft in it. Trust me....

March 20 2006 at 12:14 AM Report abuse rate up rate down Reply
Rob Knight

Someone can maybe corroborate this with me.

I have made my user account on my Mac a non-admin account just for security reasons. The other day, I tried to run the Office 2004 demo tht came with my system and it won't run on a non-admin account. Maybe there is some kind of installation that needs to happen, but I thought I had already run it once before, so the "first-run" type of behavior should be complete.

Anyone else? I think I'm just going to be fine with NeoOffice. Forget Office 2004.

March 19 2006 at 6:37 PM Report abuse rate up rate down Reply
Buy an ad here

Hot Apps on TUAW

Tweets

© 2012 AOL Inc. All Rights Reserved.