Address Book posts

When most people think about Apple and backups they probably think about Time Machine or perhaps even Time Capsule. But Apple has a lesser-known application which you might consider using.

The app, simply named Backup, was originally available only to .Mac users, but is now openly available on Apple's website. It lists "MobileMe account" as one of its requirements. If you do not have a MobileMe account, each backup is limited to 100 MB. The good news is that for what I am suggesting, 100 MB will be completely sufficient for most people. Follow along as I use Backup to create a complete and scheduled backup of personal data and settings on my Mac.

First, install and launch the application. Choose Plan > New Plan from the menu.

If you have a MobileMe account, choose the "Personal Data & Settings" option (second from the top), click the "Choose Plan" button, and then skip the next paragraph.

Pity the poor iPhone 3G owner who now has to grapple with reality; yes, what was until Friday the world's coolest smartphone is now simply a piece of yesterday's tech, as current as a punchcard and as enduring as a wax cylinder recording on a hot afternoon. No, not really -- the iPhone 3G is just as cool as it was a week ago, and for $99 it's a relative bargain. Still, there's some envy on the wind.

Some of our readers have apparently been so dazzled by Apple's enthusiastic promotion of the new iPhone 3G S that they were fooled into believing that the hardware-linked features of the 3G S (the compass and the voice controls, specifically) would be made available on the 3G with the delivery of the 3.0 software update. They have written to us, irate and frustrated, wanting to know what happened to their promised features. We sympathize, and we want to help.

There is, as it happens, a way to get one of the marquee features of the 3G S -- voice control -- onto your iPhone 3G or original iPhone. The vlingo app, available free in the App Store since December of last year and also available for Blackberry & Windows Mobile, gives you voice command dialing from your address book, map search, Yahoo web searches, Twitter/Facebook updating, and more. The recognition quality is quite good; it's worked as well as Google Voice Search for me in most cases.

Vlingo is quite a bit slower to recognize audio on the 3G than the built-in Voice Control is on the 3G S (unsurprisingly, considering the horsepower boost on the new phone); it also does not allow iTunes control, while Apple's tool does. Despite these drawbacks, it's fun to use and very slick. Update: As Eitan points out in the comments, vlingo's speed is not necessarily limited by the local processing power, since it depends on the remote server for audio analysis.

One of the major points of contention regarding vlingo, and a cause of many negative reviews on the App Store, is that the app does have to do something a little bit touchy in order to enable voice dialing: it asks if it can upload your contact names to vlingo. While this is a necessary step if you want to use voice dialing, and while the company says it does not include phone numbers with that upload nor does it use the information for any purpose other than creating spoken profiles to recognize the names of your contacts when you speak them, there are plenty of users who aren't comfortable with this step. If you're not OK with it, you can still use vlingo without the voice dialing feature; at that point, however, it's not dramatically better than Google's Voice Search.

You can watch a video demo of vlingo in the 2nd half of this post. If you've got other workarounds or third-party apps that help 3G owners level up with their happy 3G S comrades, please let us know.

Yesterday, amidst the SlingMobile débâcle and an OS update, Kerio Technologies released Kerio Mail MailServer 6.7. The mail and collaboration server, often used as a replacement for Exchange, has added several new features, including a few geared toward Mac users.

The Kerio Global Address List (GAL) is a new feature that provides a simple way to get address and contact info from clients like Outlook or Entourage. It syncs and authenticates with both Microsoft Active Directory and Apple Open Directory, as well as Kerio's own user directory. In any company, people join and leave the group, and users are often required to manually update their address books to add and remove entries. With GAL, it's a single directory in a single place, and changes are transparent for users. It supports Entourage, works with the iPhone and functions offline.

Kerio MailServer 6.7 also comes with an auto-configuration script for Entourage 2008, downloadable within the Kerio client, providing pre-configured account setup. There's support for private events in iCal, allowing users to maintain personal schedules without requiring a separate calendar application. AddressBook gets some additional love with support for synchronizing groups (which become Categories in Entourage).

Kerio has had good support for iPhone users for a while now. For non-iPhone mobile users, there's new support for viewing HTML emails on Nokia devices, as well as DataViz RoadSync compatibility.

The MailServer itself is now a certified VMWare appliance, and promotes compatibility with two new Linux distributions: Ubuntu 8 and Debian 5. CentOS is the preferred platform for running on VMWare. IT admins and users alike will appreciate the dramatically improved anti-spam engine, which has been optimized for multi-CPU use, parallel processing of email messages for large queues, improved heuristics and 13 layers of spam protection.

In addition to some of the previously available migration tools provided by Kerio, a new IMAP migration tool relieves what is undoubtedly one of the biggest headaches in switching mail servers: keeping your old mail. It's a cross-platform utility which moves messages, folders, accounts and domains from the old system to Kerio MailServer. The IMAP migration tool has been fully tested with OS X.

Kerio's pricing has remained the same with this release. Starting at $499 for 10 users, there's a range of options available for different configurations and add-ons, as well as subscription pricing. See Kerio's pricing page for more details.

New to the Mac? Welcome back to our Mac 101 series, which explores the basics of Mac OS X, provides tips and tricks, and dives into key features of Apple's bundled applications.

Address Book is the contact management software bundled with every new Mac. It's easy to use and well integrated with Mail and iCal. Let's explore some of its capabilities.

Creating a new record

There are three ways to do this. The first is to select "New Card" from the "File" menu. The second is to click the "+" icon below the "Name" column. Finally, you can press Command - N on your keyboard.

Next, fill in the fields. Some have drop-down titles. For example, you can label a phone number as "work", "home" or "mobile". Finally, you can add a note to the notes field.

Adding a photo is fun. Just click the photo box next to a contact's name and a new window appears. From there, you can browse to a photo on your computer or take a snapshot with your iSight camera. You can even apply some filters to the photo by clicking the Filters button on the right hand side of the window. That photo will appear on that person's record, on email messages retreived with Apple's Mail and on a synchronized iPhone or iPod.

1. Launch Address Book
2. Select File > Export > Address Book Archive
3. Find a location to save the Address Book archive, then click the Save button.

1. Launch iCal
2. Select File > Backup iCal
3. Find a location to save the iCal backup, then click the Save button.

1. Just sync it

A German site, Apfeltalk.de has posted screenshots of the forthcoming version of Mac OS X, 10.6 (a.k.a "Snow Leopard"). Most of the screenshots show off the Safari 4 developer preview that will include the "Save as Web Application" option in the File menu.

The website also shows off the next version of Address Book.app that will bring Microsoft Exchange support to the Mac platform. We do however have to speculate about the System Preferences.app screenshot that shows two Time Machine icons with one labled "Dock" and another labeled "Time Machine" -- this seems out of place and unlike Apple.

You can see all of the screenshots (before Apple's legal team gets a hold of them) on the Apfeltalk.de site.

[via Engadget]