Let's face it, contact management is a pain. Address Book in OS X is a good tool, but one often overlooked feature is the "Smart Group" -- a way of quickly organizing your contacts together. If you're familiar with Smart Playlists in iTunes, it's the same but with contact info.

To start a Smart Group, go to File > New Smart Group. A dialog will drop down in Address Book for you to start entering criteria for filtering. For example, you could create a group of everyone whose birthday you have in your contacts by choosing the item Birthday from the first drop-down menu item, then adding the menu item "is set." Note that you can't create a list of people with birthdays in June, which is a bummer. But the Smart Groups have a variety of ways to filter, some more useful than others and several are dependent on the data (dates vs. text, for example).

To delete a group you'll have to make a trip to the menus, as no amount of right-clicking or key pressing will do it. Delete is in the Edit menu, under Delete Group.

One more thing: the notes field in Address Book extends the power of Smart Groups just a bit. After returning from WWDC I added the business cards of people I met and added the note "wwdc" to each one. I then made a Smart Group where the Note contains 'wwdc' and now I've got an easy way to see the group of people I met at WWDC. Think of the Notes field as a loose tag field, if you like.

I've also set up my Address Book to add family members based on a list of surnames, but that may only work if you have an oddball last name like mine!

Friends! Gmail users! Countrymen! Lend me your ears! For too long our Google contacts have slaved away under their Gmail masters, confined to the tyranny of the browser, and chained to their own accounts. For too long, we have stood idly by while our contacts toil away in slavery, constantly having to copy-and-paste (or worse, retype) if they must be moved anywhere (unless you have an iPhone and can leverage the built-in contact sync from Address Book).

But our savior, at long last, is here! Googaby is an app that will liberate your Google contacts, pull them out of the oppression of however many Gmail accounts you have, and let you drag and drop them off between accounts and onto spreadsheets and other external sources. It'll also backup your contacts, and you can even drag and drop contact pictures -- no more must we undergo the deadly toil of updating contacts by hand! No more must we suffer the toils of servitude!

The price of freedom? Only $24.95, and that includes the already-spilt blood of your contact brethren. If you spend an inordinate amount of time challenging the filthy, greedy overlords of your Gmail accounts, who refuse to let you share or edit your contacts easily, now is the time to rise up! Now is the time for a revolution! Freedom for us all!

Thanks Laurie

I had a quick chat with the folks from Pinger Phone while we were at Macworld 2009. I hadn't heard of it previously, and it turned out to be exactly what I needed to bring together my various forms of communication. It's an iPhone/iPod touch app that provides a contact list combining email, phone, SMS and IM info for all of your contacts. One of the neatest features of the app is its ability to handle text-to-IM chats, which I find useful because I have terrible AT&T coverage around my house; it lets me carry on a text-message conversation using just my wi-fi connection.

Pinger Phone lets you stay online with various IM services, and can notify you of incoming messages as long as the app is open. It also supports (requires, actually) horizontal keyboard mode in text and IM chats, and interfaces well with the phone and email capabilities of the iPhone. The "Contacts" view allows for as-you-type searching of your consolidated contact list (very speedy). iPod touch users can enter any mobile phone number to be notified of incoming messages from a text-to-IM chat.

Read on to see the video from Macworld, and check the support page for more info. If it sounds like something you've been looking for, you can grab it for FREE in the App Store.

Apple released details of updates to MobileMe services for the web. It's the second time this month Apple has noted service updates for MobileMe.

For Contacts, searching in large address books has been improved, along with better vCard-Address Book integration. You can also press Shift + Control + N to create a new contact while using the Contacts web app.

Also included in the update is sorting of To Do items in Calendar, Japanese language support for iDisk file names, and the addition of several international domains that now work with hosted iWeb pages.

A full list of the changes is available on Apple's website, along with changes from earlier this month.

[Via Hardmac.com.]

The social media movement has trained us well to tag just about everything we see. The presence of tags on photos, videos, blog posts and even to-do items has become ubiquitous.

So this simple tip, from reader Greg F., struck me as an obvious, easy trick to help categorize contacts inside the iPhone's Contacts app. It involves using the Company field in Contacts to record tags -- just put in your tags, separated by a space, instead of a company name.

First things first. Why would you want to categorize contacts with tags? Consider Greg's example. When using the contact search feature to make a call, send an email or text message, he enters a tag, like 'drinkingbuddies,' instead of individual names. In return he's presented with a full list of contacts he can invite out for a beer.

Simple, powerful and a great way to prevent leaving anyone out when sending a quick, after-work invite. Other useful tags that come to my mind are 'family,' 'taxis,' 'pizzaplaces' and 'therapists.' It's not ideal, obviously, for contacts that actually have a real company name associated with them.

There's more to this though. Often I find myself sending photos from my iPhone, through email, to my Flickr, Facebook, Tumblr and Twitpic accounts. So I tagged each of those contacts 'Photos.' Now, it's a simple task to look these addresses up and pick the appropriate ones.

It's unfortunate the iPhone doesn't allow you to select more than one contact at a time, though. So even with this tip, it's still a time-consuming process to add multiple contacts to an email or SMS.

Since the iPhone introduction, many users have wanted the ability to send an receive vCards. There have been plenty of vCard sending applications on the App Store, but one that recently caught my attention was Sharecard [iTunes link]. The application has a nice user interface, and allows you to easily send a vCard through email.

When you first launch the application, you are able to set the default vCard to send. When you navigate back to the vCard tab, and tap the "Send Card" button, you will have the option to send the card via email. In the email section, you can either type in a new email address, or select an email address from your contacts.

This application does make sending card very easy, but for the price I would like to see more functionality. For instance, it would be nice to send one card to multiple people. Also, the vCards are delivered through the developer's mail servers (which is a do-not-reply account) -- I would like the email to be sent from the default mail account on my iPhone, as the recipient would be more aware of who the card is from. However, as it is, the application is very useful, and just plain works. You can download Sharecard from the iTunes App Store for $1.99US.

One of the most frequent questions we hear from readers on our Ask TUAW posts (and for our doting Aunt TUAW) is a simple one, with no simple answer: "How can I replace the synchronization features of MobileMe with a free service or a software package that doesn't cost me $99 a year?" We feel your pain.

For anyone looking to cut their cash outlay and maintain multi-Mac data sync, there are options for calendaring (BusySync, Google's CalDAV support) and some for address books (address-o-sync, or the free Google & Yahoo sync in Leopard's Address Book), and some products that handle both calendars and contacts (SpanningSync, Plaxo) -- but if you're in the mood for a free all-in-one approach, you may want to check out a promising beta service from a team of European developers: fruux.

Starting with address book sync in earlier versions, fruux has now progressed to include calendar, task and bookmark sync via Apple's built-in apps (Address Book, iCal & Safari) and a cloud service that stores the synchronized data. The system pref pane interface is no-frills and the product is definitely still a work in progress (there are prominent warnings to back up your data beforehand and frequently thereafter), so it may not suit your needs just yet -- but it's definitely one to watch. Future roadmap plans include an iPhone client and a web interface to your PIM data.

Thanks Dominik, Hagen & everyone who sent this in.

What's next for .Mac, Apple's much-maligned online service offering for OS X users? TUAW has learned that .Mac will no longer be sold by Apple after WWDC, as new users will migrate to the new MobileMe service (not too shocking, given the swirling rumors as of late). Existing users will have their @mac.com e-mail addresses forwarded to their @me.com address in perpetuity, which should provide some relief for nervous .Mac users who depend on that email.

MobileMe is slated to include a host of new features, which we alluded to early in May; in addition, there will be new web interfaces for all aspects of MobileMe -- calendars will look just like iCal, Contacts will look just like they do in Address Book, etc. This is similar to the way .Mac Webmail works today, though we've heard that the new interfaces will be much snazzier (yes, that's a technical term). Apple should also be updating the .Mac dependent applications (iChat, iWeb, iPhoto etc.) to work with the new service. The new service will be backwards compatible with .Mac protocols for the time being -- so developers will not have to rush out updates as soon as they hear the official word.

MobileMe is scheduled to be available sometime in late June/early July. We have also heard reports that the latest build of the iPhone beta firmware (2.0) has already undergone revisions to handle the new MobileMe service. Some of the features of the service on iPhone will include: over-the-air syncing of contacts, calendars, and photos. Interestingly, there is also a Windows version of MobileMe planned.

Though we're confident in the source of this information, this is still a rumor until Apple reveals all. We should hear more information about MobileMe at the World Wide Developer's Conference starting on Monday (June 9th).

Objective Decision released a free update to their oddly-named flagship product Contactizer. A powerful, Sync Services-savvy personal information manager (PIM) application, Contactizer 3.6 comes in Pro and Express flavors depending on your needs.

I used an earlier version of Contactizer last year and was impressed with its power, although I did run into issues with how it synced with iCal and Address Book. One of the best features from my viewpoint was the ability to track tasks throughout an entire project using the Project Manager mode (see screenshot above). Contactizer also did a great job of handling mail merges, and I found the way that it integrated email information into my contact list to be very helpful.

The update includes a Leopard-only Cover Flow mode that displays contacts as business cards, an improved sync system that works with multiple calendars, a quick entry panel for tasks, and a number of other user interface improvements.

Contactizer is a Universal Binary application which requires Mac OS X 10.4.8 or better. You can download a 30-day free trial, or purchase Contactizer Pro for $119 (Express is $59.90).

[via Macworld]

Did last night's news of 10.5.3 boasting Google contact syncing with iPhone and iPod touch owners get you down? Well, LifeHacker hopes to lift your spirits as they tell you how to enable Google syncing in Address Book.app without ever syncing an iPhone or iPod touch.

The process requires you to edit some .plist files within Address Book.app. LifeHacker notes that the .plist entry only occurs when you sync some type of iPod first. So, you will need to do at least one sync for the entry to show up. Some of the comments seem to suggest that the .plist entry will change back to the original value once you sync an iPod a couple times. Even still, this is a cool hack.


[via LifeHacker]

Just last week we noted that BusySync 2, which adds Google calendar syncing to the iCal sync app, is now shipping. Another 2.0 would seem to be around the corner, as a post on the SpanningSync blog shows a video demo of Address Book -> Google contact synchronization coming in the next version of the utility.

While Plaxo and other tools are lining up to take on the contact sync challenge -- most sync only in one direction right now, although with the Google contacts API in play that's going to change -- it's nice to see SpanningSync picking up the torch on contacts as the competition on calendaring heats up.

[via ars technica]

iTunes has an update for the new iPod Classic and the new Nanos, and while the update doesn't have a description at all, MacRumors sez:

• Improved CoverFlow
• Quicker menus
• And the much awaited video out fix, among a few other interface tweaks

Apparently there's a new option that will "Ask" users to output video when a compatible cable is connected. And some people say that the calendar and contacts will synch better as well, although I have the same reservations I have whenever I hear about unlisted feature updates -- if Apple did make it better, why didn't they want to tell us? Wouldn't they want us to know the iPod works better than ever?

At any rate, if you think it works better, then more power to you-- enjoy your updated iPod. As always, the update can be grabbed by connecting up your Classic or Nano to iTunes and hitting "Check for Updates."

Thanks to everyone who sent this in!

Web 2.0 is great and all, but I bought a Mac to utilize the power of Mac OS X and its software. While working in a browser certainly has its advantages, I believe that the sweet spot of getting work done shouldn't force the user into choosing between two appealing environments. The sweet spot of which I am speaking, of course, is integration and sync - the much sought-after, hard-to-find features that some companies offer with their products, while others at least leave the door open for enterprising 3rd parties to pick up the slack. Fortunately, one of the 'others' I speak of is 37signals with Highrise, their popular web-baesd contact and correspondence app, and the enterprising 3rd party in this case is Simon Menke, developer of Greatascent. This is one of the hands-down coolest plug-ins I've seen in a while that unites web 2.0 with what I like to call desktop 2.0 - the place where desktop apps can interact and sync with online services.

Greatascent, currently in a private beta, is a plug-in for Address Book (and soon other parts of Mac OS X) that serves as a middle man between the contacts on your Mac and those in Highrise. In its early beta state, Greatascent can pull down the contacts you're already working with in Highrise, but its real appeal is allowing you to drag and drop contacts from Address Book onto a new group that is added (pictured) to instantly sync them up to Highrise. Once synchronized, however, another gem of working in Highrise is brought to the desktop: from Address Book's File menu, you can select a Highrise contact and create a new Highrise note or task that is then synched up to the service. Read on after the jump for some screenshots and details of just how cool this plug-in can get.

Now that you have a usable snippet of the music from the iPhone commercials with which to start making your spoofs, how about a default set of contacts so you don't post anyone's private information for the whole world to see? Thanks to a clever reader by the name of Stephen Kenny, TUAW is now hosting this copy of the 60 phony contacts set up in the demo iPhones in Apple Stores. In case you're wondering, yes: this means you too can have John Appleseed in your iPhone!

The primary idea here is that you can simply sync these contacts perhaps as a group (or the only group) to your iPhone and only use those when demoing making fun of any of its features. Adding them all to a specific group in Address Book will help you keep things organized (both on and off screen), and you can easily delete them once you get all those spoofs uploaded to YouTube. Plus, your friends and coworkers will thank you for not putting their phone number or home address in too public of a place.

Without further adieu, here is the 5.2MB zip file containing 60 contacts that won't mind being spotlighted in your iPhone spoof ads. This zip file contains a vCard file, ripe for importing into Address Book (and possibly Entourage/Outlook as well) and synching with your iPhone.

Address Book is one of Apple's apps that might seem too basic at first glance to many a user. While this under-appreciation could largely be due to its unassuming name, Address Book offers a surprising amount of useful features, especially in the contact management department. Of course, there are the typical Apple-esque Smart Groups which you can use to automatically and dynamically round up contacts based on any criteria you want (family last names, employers or even notes you add yourself), but check out the Card menu in Address Book and note two options: Merge Selected Cards and (my personal favorite since I play with way too much synching software in the name of TUAW and Download Squad) Look for Duplicate Entries. Those are two great tools for ensuring your contacts only take up one entry each in Address Book (if you only want one entry for each, that is), and I highly recommend using Look for Duplicate Entries if things get out of hand, as it's saved me countless hours after botched synching sessions and wayward synching software had their way with my contacts.

Importing new contacts cards (usually .VCF files) is nothing very special, but Address Book is pretty smart when you import a card for someone already in you contacts list. Typically, Address Book will catch the potential duplication and offer you four options for managing both the old and new cards. A window will be presented with four buttons along the bottom: Keep Old, Keep New, Keep Both and Update, allowing you to ensure that you don't blow away old data you want to keep for the contact while importing anything new you might need.

Combine some of these tricks and tools with the Mail + Address Book tips Merlin Mann wrote about back in April, and you have some pretty powerful tools for managing your contacts and organizing the correspondence you have with them.