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Keynote posts

Filed under: Tips and tricks, iWork

iWork secret life as ZIP file revealed, includes PDF preview

Former TUAW colleague David Chartier over at Finer Things in Mac has noted something interesting about the innocuous iWork '09 file format. What he found may surprise you.

An iWork '09 file created from Pages, Numbers, or Keynote actually lives a secret life as a ZIP archive. This trick isn't a new one; the most common example of archive trickery by Apple is probably the iPod/iPhone software bundle which uses ZIP as a container format. Previous iWork versions actually created folder-like bundle files by default, which made them tricky to upload to cloud storage or email to collaborators.

In the case of the new iWork files, changing the file extension to .zip and expanding the archive reveals the as-expected XML document and plist files (for the document and its formatting) as well as a little PDF surprise -- a preview version of the file. What this means for you is that you can send an iWork file to a friend or co-worker and regardless of their operating system choice or installed software base, they can "view" your document by unzipping it and opening the PDF.

On Windows, you would simply change the extension to .zip and open with your favorite un-archiving utility. Given the kludgy-ness of this process, it doesn't surprise me that Apple isn't promoting it. However, it would be interesting to see the folks in Cupertino release an iWork viewer for the Windows users in our lives (other than the extant iwork.com sharing service).

[Via Download Squad]

Filed under: Analysis / Opinion, Steve Jobs, TUAW Bookshelf

Book Review: "The Presentation Secrets of Steve Jobs"

In "The Presentation Secrets of Steve Jobs," Carmine Gallo provides a framework for you to deliver a keynote like Steve does. The book provides both an Al Michaels and John Madden perspective of Jobs's keynotes: a play-by-play account of events married with analytical insight.

While rich in detailing the stylistics of Jobs's presentations and the empirical evidence supporting it -- for example, limiting bullet points on slides, using simple language, and using the rule of threes to enhance a narrative -- the most captivating portion of the book is how it details Steve Jobs's preparation for his keynotes. Yes, even Steve Jobs, like the rest of us, must prepare for his preparations presentations.

And prepare he does, which is evident in the stories of Paul Vais. An executive at Jobs's former company NeXT (that Apple later acquired, which brought Jobs back into the Apple fold), Vais recalled that "every slide was written like a piece of poetry...[and that] Steve would labor over the presentation. We'd try to orchestrate and choreograph everything and make it more alive than it really is." However, Gallo says that "making your presentation 'more alive' takes practice. Once you accept this simple principle, your presentations will stand out in a sea of mediocrity."

Gallo's book follows many of the "Jobsian" presentation mantras he preaches. Like a Steve Jobs keynote, the book is simple to read and provides an easy-to-follow roadmap for a reference-minded reader. The one thing that most readers will walk away with is that Steve Jobs's on-stage presence evinces a style similar to that of Apple's products when they're on the stage of the showroom floor or marketed on Apple's website. As a result, as much as it serves as a Steve Jobs presentation guidebook, "The Presentation Secrets of Steve Jobs" in many ways is a Steve Jobs biography.

"The Presentation Secrets of Steve Jobs" is available at many booksellers, including Borders, Amazon, and Barnes and Noble.

Filed under: Software, How-tos, Productivity, iWork

Working with Keynote builds

In Keynote (and also in PowerPoint), a build refers to the appearance and/or disappearance of elements (such as text, bullets, images, audio and movies) within a given slide.

Working with builds is relatively straightforward. You select the item(s) that you want to create a build for and then choose the order to activate or deactivate each element. These controls are accessible via the Build Inspector pane, which you can get to by clicking on Inspector button or with the Command-Option-i keyboard shortcut. By default, builds are activated by a click with your mouse, or via the spacebar or right-arrow key on your keyboard.

There may be times when you want to add some creativity and more Steve-ness to your builds, and automated builds provide you this functionality.

In this picture, I have three elements that I want to "build in," or have appear, on the screen. I want "Who?" to show up first, "What?" to show up second, and "I don't know" to show up third

Using the Keynote defaults, these elements would show up in the order that I click: "Who?" after the first click, "What?" after the second click, and "I don't know" after the third click.

But let's say I wanted "What?" and "I don't know" to automatically appear in sequence after I click on "Who?" To do this, I just need to change the "Start Build" options of both elements. For the "What?" build, instead of choosing "On Click," I'm going to choose the "Automatically after Build 1." And for the "I don't know" build, I'm going to choose "Automatically after Build 2." Now, "What" and "I don't know" will automatically build in after "Who?" is clicked.

One neat thing about automatic builds is that they can apply to "actions" as well. So if, in this baseball example, we want the elements to move to different bases after a build, we would apply the same "Automatically after..." logic to them.

Got more Keynote tips (or want more)? Let us know in the comments.

Filed under: iWork, Software Update

iWork '09 Update 3 is ready and waiting



Fresh off Software Update, it's iWork 09 Update 3 which addresses a ton of issues in Keynote, Numbers, and Pages as well as the iWork.com beta. It's recommended for all iWork 09 users.

General fixes include:
  • General compatibility issues
  • Updating help
  • Adding a link to online resources in the help menu
  • Improving image handling when reducing size with Instant Alpha applied
  • Improving file size management when inserting movies.

The full list of improvements to Keynote, Pages and Numbers, and the iWork.com beta can be found in Apple Support article HT3681

Thanks to all who sent this in.

Filed under: Enterprise, Software, How-tos, Productivity, iWork

How to create Keynote themes

Out of the box, Apple's Keynote is a gem. The app is intuitive and, like many Apple products, strikes a nice and delicate balance between ease-of-use for novice users and functionality for more advanced power users. While Keynote offers a nice set of built-in themes, there may be times when you want a more customized look -- be it a different resolution, font, background or element or graphic.

To begin, choose an existing theme. Here, I'm choosing to use the default "White" Keynote theme. Then, you'll want to modify the master slides, which is accessible by pulling down the divider adjacent to the "Slides" viewer, or by clicking "View" and selecting "Show Master Slides."

Continue readingHow to create Keynote themes

Filed under: Analysis / Opinion, Software, Internet Tools, iWork

What's happening with iWork.com?

Last January, Apple released iWork.com at Macworld Expo. For the unfamiliar, it's a collaborative site that allows a team to share and review any iWork document. I've used it with Keynote and found it quite handy. Invited participants can comment on a document, download it in multiple formats and upload revisions. There's even some integration with Google Docs.

It was almost a year ago that Apple released the beta of iWork.com, and little has been mentioned since. It definitely needs work. It's slow with large documents which is a turn off for many users. Still, I think it has potential and hope it doesn't go the way of AppleWorks. Perhaps that new data center they're building in North Carolina (schedule to open sometime in 2010) will throw a little horsepower to this project.

Have you used iWork.com or is there another neglected Apple app that needs some attention? Sound off below.

Filed under: Software, Tips and tricks, iWork

Using iWork as an image editor

I recently noted the image-editing functionality of Preview.app, which can act as a "good enough" image editor for many that don't have access to Photoshop. While it's difficult to argue with the free price tag, Preview is not without its limitations. Fortunately, many of these limitations are unlocked if you happen to own Apple's iWork suite, which in its own right can serve as an image editor for the budget-minded.Read on to see how to use iWork in this unconventional way.

Continue readingUsing iWork as an image editor

Filed under: iWork, Developer, iPhone

Free iPhone Keynote and PowerPoint templates help get you from thought to finish

Mockapp.com has created both Keynote and PowerPoint templates of iPhone UI elements, and has made them available as free downloads. Say you had a dream in the middle of the night about the most awesome iPhone app that, to your surprise, no one has thought of yet. Instead of waking up in a deep sweat and scribbling said ideas on paper, you could dream them up on Keynote.

After mapping out your concept on Keynote, you could then pitch it to others in a Keynote presentation. The Keynote and PowerPoint templates include alerts, the iPhone keyboard, arrow icons, buttons, as well as a host of other UI elements.

Filed under: Rumors, Other Events, Apple

A Kafkaesque announcement of an Apple keynote the week of September 7th

Kafkaesque is defined as "characteristic or reminiscent of the oppressive or nightmarish qualities of Franz Kafka's fictional world." That's the way Wall Street Journal All Things Digital blogger Peter Kafka (no relation as far as I know) must be feeling.

Music industry sources are telling him that Apple is planning one of their classic September keynotes, but they're not giving him a date other than "the week of September 7th", and have no idea what exactly Apple is planning on revealing. That sounds nightmarish to me...

So, he fired up the Apple rumor machine this morning and wrote a post about the upcoming event. Kafka feels that the event will probably be used to announce something about music (duh!), most likely "Cocktail", which is Apple's rumored album format that adds cover art, liner notes, and other interactive goodies.

Kafka also notes that unless Apple announces the legendary iTablet at the event, Apple faithful are likely to be very disappointed (My personal feeling? Turn on the tears, folks).

The September event is often used to announce new iPods, and there have been rumors of a camera-enabled iPod nano, so we might hear more about that.

Whatever happens, it would be nice to see Steve Jobs on the stage again, especially if the mythical iPad is finally announced. Any reader comments on this announcement of an Apple event with no set date or concrete topic will be greatly appreciated.

Update: While Gizmodo's Brian Lam is adding fuel to the iTablet fire with a recounting of a phone call with a reputable source, The Loop's Jim Dalrymple is categorically contradicting any suggestions that the September event will include the tablet device -- it's going to be a pure music announcement, he says.

Filed under: Rumors, Other Events, Steve Jobs, Apple

Steve Jobs asked to keynote CES 2010?

Update: More debunking of the Apple-to-exhibit report, from Peter Cohen and Chris Nuttall of MacUser and the Financial Times, respectively.

According to the Wall Street Journal, Gary Shapiro, head of the Consumer Electronics Association, asked Apple CEO Steve Jobs to keynote the 2010 Consumer Electronics Show. Given Apple's departure from Macworld, and the likely void that will be left at the event, it's no surprise that the CEA plans to capitalize on this and expand the Apple-related footprint at CES. 25,000 square feet of floor space will be dedicated to Apple-centric vendors at CES 2010, compared to the 4,000 square feet at this past year's event.

Not surprisingly, Jobs, who has just returned from medical leave following a liver transplant, has yet to respond to Shapiro's requests -- and neither have Apple representatives.

Speculation also persists that Apple will be making an official appearance at CES this upcoming year -- while the WSJ's Digits blog says Apple will have an official presence, our veteran former colleague Ryan Block & Engadget say "no way." If Macworld's January date (now February) proved an unnatural fit for the Apple product cycle, then surely CES is no major improvement. It, too, is held in January. Even if Apple tries to downplay its CES appearance (assuming it attends the show) by saying that it won't have any new products to introduce, or that it doesn't talk about unreleased products -- as it usually does -- will anyone really believe it? And if CES fails to bring anything new or surprising from Apple, the event will merely serve as a showcase of the company's current lineup. Said product offering, while far ahead of its competition in both form and function, is within an earshot distance of a drive for viewing at your local Apple store.

What separates Apple events from those of its competitors is that, with a few notable exceptions (such as the iPhone and Apple TV), the company doesn't announce products -- it ships them. Which makes you eagerly await, speculate, and save that hard earned cash in anticipation for what will likely be hitting Apple retail shelves in a short moment's time. It's the promise of tomorrow's innovations that will likely be available tomorrow: instant gratification at its finest. Contrast this with CES, where many manufacturers showcase tomorrow's products and innovations that won't be available for several months, if not longer.

Who knows, I may be wrong. Perhaps CES is the event where Apple unveils that much rumored 10-inch touchscreen tablet. In any case, it certainly would be an interesting sight to see Apple amongst the CES crowd, if indeed it chooses to make an appearance there. But, just as the first couple of seasons of interleague baseball took some time to get accustomed to, so too will seeing Apple participating at CES.

Readers, what do you think? Should Apple and Steve Jobs participate at CES 2010?

Filed under: Software, How-tos, Productivity, Tips and tricks, Apple

Things mom may not have told you about Keynote: Presenter Display

I consider myself a power Keynote user, and overwhelmingly prefer the app over PowerPoint (on both the Mac and PC) -- even though though I'm just as well-versed at PowerPoint. Only on rare occasions do I start my presentation workflow in PowerPoint (if the deck is going to be chart-centric, to avoid the limited axis and error bar support in pre-09 versions of Keynote).

While both Keynote and Powerpoint get you from Point A to Point B, it's the "little things," such as alignment guides and better graphics support (i.e., native support for Photoshop PSDs and Illustrator AIs), that make the presentation journey that much more enjoyable and more presentable.

One of these little things is Presenter View. Although PowerPoint has a similar feature (in both Mac and PC versions) it lacks the polish and ease-of-use found in Keynote. Presenter View allows you to look at your slide's notes, and upcoming slides and builds, without your audience's knowledge.

Continue readingThings mom may not have told you about Keynote: Presenter Display

Filed under: Software, Cool tools, Mac mini

Mac mini and Dropbox: Getting it done

Yesterday I wrote about my love of the Mac mini. So dependable and unobtrusive, it's the Honda Civic of computers. In the post, I briefly described how we use Dropbox to send routinely-updated Keynote files to the mini. A few of you wrote to ask for details, so I decided to share that information here on the blog. We use two pieces of software: Dropbox and iCal.

Dropbox


Here's the setup. First, the Mac mini is connected to the projector in the Projection Room above the theater via DVI. Every day, it runs a slideshow before the orientation film. That slideshow contains sponsorship information, museum news, etc.

It's updated once a week or so by someone in the art department (we'll call her "Janie"). Janie's desk is a couple hundred yards and two buildings away from the Projection Room. The Keynote file lives in a Dropbox folder that both Janie's PC and the mini can access. Of course, we don't want Janie editing the slideshow while it's running before a room full of guests. That's where iCal comes in.

iCal


We stop showing the film at 4:00 PM and Janie arrives for the day at 9:00 AM, so we set up two repeating iCal events.

The first event launches the slideshow in the morning. Every weekday at 8:45 AM (doors open at 9:00), there's a repeating iCal event with an alarm set to open the slideshow where it lives in Dropbox. Note that the show has been set to run at launch and loop indefinitely in Keynote.

What about updating? Easy. We stop running the slideshow at 4:00 PM and Janie leaves for the day at 5:00 PM. A second repeating iCal event has an alarm that runs the following super-simple Applescript:
Tell application "Keynote"
quit
End tell
The script does just what you expect -- it kills Keynote. This runs at 4:05 PM each weekday, and frees Janie to spend 10 or 15 minutes updating the file from her PC just before she goes home. The next morning, the first iCal event re-launches the slideshow and the cycle repeats.

That's how two free pieces of software (iCal and Dropbox) combine with an inexpensive, consumer level one to create a simple and effective solution to a problem. Best of all, it doesn't require a computer science degree or even a week with a giant manual. The iCal events and script are invisible to Janie. All she knows is, "I open the folder on my PC, change the slideshow, hit Save and I'm done." Sure, we could have dumped it on a central server, set up some sort of FTP voodoo that would have given Janie a headache, etc. But why? If the simple solution works, use it.

If you try something similar, let me know how it goes. Thanks to everyone who asked about this.

Filed under: Cult of Mac, Other Events, WWDC, Apple History

It's all about the music: tunes from Apple's keynote presentations

I hope this post gets filed in the "I knew I wasn't the only one!" mental filing cabinets of many. Because if it doesn't, then it makes me the only one who really looks forward to the music Apple uses in its keynotes. Whether it's a song that leads up to Steve Jobs' entrance on stage, or one used in software or hardware demos, there's no denying that music is very much a part of Apple's DNA. Heck, the company's namesake reflects Steve's love for the Beatles.

Apple occasionally invites some of music's biggest names to perform at its events because, as Steve says, "it's all about the music."

And this post is all about the music. It's all about the music that Apple has used in one way, shape, or form at its keynote events. Although by no means a definitive list, it's certainly a fair sample.

Continue readingIt's all about the music: tunes from Apple's keynote presentations

Filed under: WWDC, MacBook Air

Apple updates MacBook Air


It's one of the most overlooked product refreshes of the day, but the MacBook Air still deserves some credit. Not only did the Air get a drastic price drop (specifically with the SSD model), but it also gained a few specs. The base MacBook Air now starts at $1499US with a 1.86 Ghz Intel Core 2 Duo processor, 2GB of RAM, 120GB SATA drive (runs at 4200 rpm), and NVIDIA GeForce 9400M graphics card. The second model, which adds a 2.13 Ghz Core 2 Duo processor and 128GB SSD drive will only run you $1799US. That's a huge difference considering the last SSD model cost $2499 -- a difference of $700!

It is also worth noting that the MBAir now comes with a USB Ethernet Adapter in the box. You can also choose a keyboard format in either: English, Western Spanish, French, or Japanese. If you have been wanting a MacBook Air, but let the price hold you back, then there's no reason for you to complain any longer.

You can see all of the specs on the new MacBook Air models by visiting either the product page or the Apple online store.

Filed under: Apple Corporate

WWDC '09 keynote stream now available via QuickTime


With all the news floating around today about the new iPhone 3G S, and the updates on the release dates of iPhone 3.0 or Snow Leopard, you might feel deprived if you didn't get to make it out to this year's WWDC. Don't fret. You can now watch the keynote stream on the Apple website and see all of the announcements from the event. Click here to go to the stream page.

You can view all of our coverage from this week on the TUAW WWDC page.

Update: You should soon be able to download the keynote as a podcast from iTunes via the Apple Keynotes feed, which can be found here [click opens iTunes].

Tip of the Day

F11 moves all your windows off the screen so you can quickly glance at your desktop. F10 shows you every open window in an application. F9 shows every open window for every application that isn't hidden or in the dock.


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