Let's face it, data sync is the real Big Bag of Hurt in our brave, digital world. But since I started using BusySync over a year ago, much of my calendar sync issues have dissolved away. BusyCal, the successor to BusySync, was recently released and it is just as amazing as BusySync at keeping your iCal and Google Calendar data in sync. In fact, it is much, much better than BusySync because it is an iCal replacement.

The idea is simple: you want to have 2-way sync between your iCal stuff, your Google calendar stuff and any local Macs. Simple, yes, but so complicated very few do it right. There's MobileMe if you stick with Apple's solution, and Google Sync if you are a devout Gmail user, but there's still the issue of 2-way sync when it comes to subscribing to calendars. And let's not forget that MobileMe data has to go to Apple's servers when you could sync between computers locally, right?

BusySync fixed all of this for me. Local Macs used Bonjour to connect and sync, and my Google calendars appeared in iCal with seamless 2-way sync. Calendar data is a tricky thing, and the last thing you want to happen is to have all your appointments and reminders vaporize in an instant. However, I can report that BusyCal doesn't nuke anything. Like 1Password, you can always go back to Apple's default tools.

Enter BusyCal as a full application. Why replace iCal? I have to admit, I was a little skeptical. BusyCal is iCal evolved, providing a better experience in several key ways. First, one feature I have longed for in iCal is a list view, a simple top-down view of every appointment within one or more calendars. This makes is much easier to make decisions about nuking an entire calendar at once, and is very handy if you have too many calendars or no time to go month by month, scanning for the right color or words. Second, there's a lot more UI finish to BusyCal, with easy-to-access panes for adjusting event info. Even Snow Leopard's iCal, which reduced the number of clicks it took to edit an event, doesn't allow you to edit events this easily. For you UIX geeks: a frickin' non-modal floating window OR an embedded entry window. What a concept!

Adding to the ease there are some nifty extras, such as seeing your to-do's grouped logically or moon phases and the week's weather in your calendar. Of course, these options are all configurable, as is the Google sync option. More than nifty are features like rich text, adding images and stickies to events, a more advanced alarm window, and offline editing. BusyCal has, in less than 24 hours, become a mission-critical application for my Mac, both at home and at work. If you are a BusySync user, you can upgrade for $10, or buy new for $40 (per computer). It is well worth the price if you deal with lots of calendars.

Be sure to check out our previous coverage here and here. I would also be remiss in pointing out Spanning Sync, which also syncs Address Book with your Google contacts, but works a bit differently.

We received a tip from a frustrated reader this morning noting that when he published a calendar to MobileMe with iCal, it wasn't showing up if there were any all-day events in the calendar.

I sorted through a few different examples and was able to verify that any calendar with 'all-day' events just doesn't publish. Of course, you'll end up with a URL, but it will go to Apple's default 404 page for Mobile Me. A quick browse through the Apple support discussions will tell you that it's not an isolated incident... the thread can be found here.

We're being told that Apple is currently working on a fix for this problem, but we thought it would be a valuable heads-up for our readers. If you have to publish to MobileMe, we'd suggest removing 'all-day' events from your calendars (or changing them to fixed-duration events) until Apple fixes this issue.

Thanks, Bob!

[Update] Ken Case comments below, addressing some of the concerns listed here. It looks like a future version of OmniFocus on the Mac will be able to directly update the OmniFocus reminders on the server, removing at least one of my complaints.

Ken Case from The Omni Group has been twittering for awhile about the impending inclusion of alarm reminders for OmniFocus. The task management app's iPhone users have been pestering The Omni Group to implement reminders as push notifications, but OmniFocus refuses to do so. They say that reminders that rely on connectivity are not good enough, and they have instead chosen to implement reminders by exporting due dates and times into iCal. Once the time comes for a reminder, it pops up like a normal iCal appointment reminder.

Well, OmniFocus 1.5.2 for iPhone was released, and now we get to see how this alternative reminder system works. If I had to choose a word to describe this implementation, that word would be "awful." Here's why:

• The Omni Group has taken great pains to point out that you do not need to be using the desktop version of OmniFocus to get use out of the iPhone version. But for users that only have the iPhone version and are not synchronizing it to either MobileMe (which has a yearly fee) or a WebDAV server (complicated for non-techies), they can't use this implementation of reminders. That's right; the way it works is that OmniFocus on the iPhone exports your reminders to your synchronization server, then points iCal on the iPhone to the server to import your reminders. That means that if you enter new due dates in OmniFocus for iPhone but don't happen to have connectivity, you won't get reminders. Wait, I thought it was implemented this way in the first place to guard against a lack of connectivity?

• Your OmniFocus reminders unnecessarily pollute your iPhone calendar with reminders. This is a visual problem when you need to glance at your calendars and see what actual appointments are coming up. On the iPhone you can either look at one specific calendar, or all calendars, so if like me you need to regularly stay on top of more than one calendar, you're forced to look at your OmniFocus reminders as well. Oh, and even when you complete them in OmniFocus and resync, they don't go away in your calendar. [Update] Stephen points out in the comments that this works as expected, and upon further testing I have to agree. Maybe I was being a bit too impatient.
  

• Since your OmniFocus reminders are actually just fake appointments, there is no way to audibly differentiate them from appointment reminders. They sound and look exactly the same. Remember the Milk, for example, uses push notifications on its iPhone app, and you can set the notification sound to a number of different options. That way you know that you're being reminded of a task rather than an appointment.

• Reminders are set based on Due time, rather than Available time, and in terms of flexibility you can set the reminder to be 5 to 60 minutes before the task is due. By the time a task is actually due, isn't it too late to be reminded about it?

• Finally, if you're a user of OmniFocus for the Mac, your reminders are not created on your iPhone until you think to launch OmniFocus on the iPhone and synchronize it. That means that if you work all day in OmniFocus on your Mac (like I do), then drive home and start doing other stuff and don't happen to open OmniFocus on your iPhone, you won't receive any reminders for tasks that you might have set for that night, or until you actually open and sync OmniFocus on your iPhone.

So, what would I rather see? Push notifications, like the many other OmniFocus for iPhone users out there that have been providing their feedback to The Omni Group.

As mentioned, Remember the Milk has implemented push notifications, and the ability to change the notification sound isn't the only trick it has up its sleeve. The Remember the Milk icon on my iPhone's screen shows how many due tasks I have that day, and the number changes almost instantly when I make changes on the web version. To see how many currently available and due tasks I have in OmniFocus, I again have to launch the app and wait for it to synchronize.

While I love OmniFocus and I think The Omni Group does amazing work, this implementation of reminders for the iPhone version of OmniFocus is just full of an amazing amount of fail. It's a hacky workaround that still doesn't ensure that a lack of connectivity won't adversely affect the user's ability to receive reminder notifications. Omni folks, this is just meant to be tough love -- I wouldn't be saying all of this if I didn't truly care about OmniFocus.

For developers, it's all about WWDC. For people who are members of the Apple Consultants Network or affiliated with an Apple Professional Service Provider, the Advanced Professional Services Tech Camp is the annual "don't miss" event.

This year's Advanced Camp has just been announced, and it will be held November 15-20 at the Q Center in Chicago, IL. While pricing isn't available, the curriculum hasn't been finalized, and the Camp website isn't up yet, this is a perfect opportunity to clear out the week before the U.S.Thanksgiving holiday on your calendar.

As with previous Camps, lodging and meals are included in the price (based on past experience, this does not mean staying in leaky tents, or eating Beanie-Weenies and S'Mores). Due to limited space and equipment, the Camp organizers at Apple will give priority to ACN members who hold ACTC or higher certifications.

When more information on Advanced Camp is available, TUAW will keep you updated on how to register and provide a link to the Camp website. For now, add a reminder in iCal.

iCal has always been an elegant program. Though it has a "subscribe" function for public calendars, it hasn't always played nicely with other devices and other calendars. This limitation forced many a user to seek greener pastures elsewhere, like Google Calendar. Calendars created in Google's web app permitted a better cross-platform solution for home and mobile use, but made iCal clunky and hard to use, even when you only subscribed to your own Google calendars.

Recently, Apple enabled CalDAV subscriptions on the iPhone (which also play well with Google Calendar); that made me dust off my copy of iCal and take a second look. If you're not using iCal at all, you may want to take a moment to learn about what you can do with it.

The idea of calendar subscriptions is simple: store a calendar event database somewhere online, and then provide a link in a common format for calendar programs such as iCal to access. The calendar program then imports the calendar data and puts it in your calendar, updating itself at a frequency of your choosing.

Online databases of public calendar links abound, and you can add calendars from your local little league schedule to stargazing guides to the galaxy in your area. The format that Apple uses is the "ics" format, and you'll see calendars with that extension all over the web.

Wouldn't it be nice to get a weather forecast whenever you look at iCal? That's the premise behind WeatherCal 1.0, a new Mac application from Bare Bones Software.

WeatherCal inserts a five-day weather forecast for your favorite cities right into iCal (above). If you're syncing your iPhone to iCal, that means you have the forecast in your pocket as well:

Here's the question: what day of the month does next Friday land on? You pull out your iPhone, turn it on, unlock it, navigate to the Calendar and switch to Month view. Got it. March 20th. Of course, being the self-proclaimed efficiency expert that you are (isn't everybody?), you quickly decide that was way too many steps for such a simple task. If you regularly need this particular type of information, you're going to have to find an easier way. You could (A) carry around a printout of the calendar for the month, or (B) check out MyCal.

MyCal is a single-purpose app from Chillix, the same developers to whom our faithful readers offered their offbeat to-do lists a while back. It allows you to pick a background -- from a wide variety of built-in images or from your own collection -- select a calendar style and set transparency levels. When you're done, it outputs a wallpaper image you can use to get a quick view of the month without even unlocking your phone. To be clear, it won't show you any appointments or tasks, just a good-looking calendar that's readily accessible. A recent update to the application fixed some issues with blurriness, and I give it two thumbs up for simplicity and usefulness. If you fit into the description in the first paragraph, you might just want to check it out. The user's guide offers a comprehensive preview, and it's available in the App Store for 99 cents (US). Chillix has built up a fairly extensive collection of iPhone apps; check out their website for some other gems.

That thudding sound you're hearing is the head-to-keyboard collision of everyone who, for the purposes of wireless PIM sync to an iPhone, renewed a MobileMe subscription last week. Google announced today that the beta Google Sync for Mobile capability, long a feature on the Blackberry, has now been extended to iPhones (via Microsoft's ActiveSync), and also to other devices that support the SyncML standard. You can sync your Google-side calendar and contacts to your device of choice, free, bidirectionally, starting today.

There are a few caveats with this beta, as one might expect: the main one is that you cannot use the sync capability if you already synchronize with an Exchange account, as there can be only one ActiveSync config on the iPhone or iPod touch at any time. Setting up sync with Google will also nuke your local contacts and calendar on the device, so back up before you proceed. Still, this represents a big step forward in the delicate dance of Google services in cooperation with Apple's mobile gear.

If you configure sync for your device, let us know how it goes! Early comments note that the lack of multiple calendar support is a showstopper -- if that applies to you, check out the NuevaSync option. Update: You can apparently sync up to five calendars to the phone, see here for details.

[via Engadget]

Although the plumbing has been in place since the summer, it's always nice to have an official announcement, and now we do: Google has gone on the record with its support for CalDAV syncing from iCal to Google Calendar. You can now gracefully sync your editable Google calendars with your (Leopard-only) iCal, keeping a local copy of those events in the cloud.

Granted, both BusySync (which adds Bonjour-based iCal synchronization between Macs) and SpanningSync (which includes Address Book --> Google contact sync) have been handling this task with aplomb for some time, and they offer something Google hasn't -- a nice GUI for picking your sync options. That too has been addressed: Google Code is hosting the Calaboration sync setup tool, a basic checklist of calendars to add to your iCal setup.

If you are syncing your iCal and gCal data via Google's support for CalDAV, let us know how it's going.

One of the most frequent questions we hear from readers on our Ask TUAW posts (and for our doting Aunt TUAW) is a simple one, with no simple answer: "How can I replace the synchronization features of MobileMe with a free service or a software package that doesn't cost me $99 a year?" We feel your pain.

For anyone looking to cut their cash outlay and maintain multi-Mac data sync, there are options for calendaring (BusySync, Google's CalDAV support) and some for address books (address-o-sync, or the free Google & Yahoo sync in Leopard's Address Book), and some products that handle both calendars and contacts (SpanningSync, Plaxo) -- but if you're in the mood for a free all-in-one approach, you may want to check out a promising beta service from a team of European developers: fruux.

Starting with address book sync in earlier versions, fruux has now progressed to include calendar, task and bookmark sync via Apple's built-in apps (Address Book, iCal & Safari) and a cloud service that stores the synchronized data. The system pref pane interface is no-frills and the product is definitely still a work in progress (there are prominent warnings to back up your data beforehand and frequently thereafter), so it may not suit your needs just yet -- but it's definitely one to watch. Future roadmap plans include an iPhone client and a web interface to your PIM data.

Thanks Dominik, Hagen & everyone who sent this in.

You hate Entourage, and you're not particularly fond of iCal. You've waited endlessly for Nighthawk, Contactizer Pro is too complicated, and you want a native app instead of using Google Calendar or another web calendar. And, since you're saving money for an iPhone 3G, you don't want to spend any money on a calendar app.

Maybe it's time to look at Mozilla Sunbird 0.8 for Mac OS X. It's developed by the same people who brought us Firefox and Thunderbird. It's almost identical to the Lightning calendar plugin for Thunderbird, but doesn't require that email app to run. Upon first startup, Sunbird will import events and tasks from your existing calendar application.

The UI is plain and simple, probably because this is a multi-platform application (Windows, Linux, and Solaris in addition to Mac OS X) that shares a lot of code between the different flavors. Sunbird can tie into CalDAV servers such as the one in Mac OS X Server 10.5, and can subscribe to any .ics format shared calendars. In limited testing, Sunbird felt responsive in searches and was quite stable for betaware.

Sunbird, of course, is free. If you are searching for a new calendar app, give it a try.

Those wizards of widgets at iSlayer have come up with yet another really useful tool for the Dashboard. Organized is a free widget with an event calendar, world clock, notes, and to-dos, all of which are synced to iCal and Mail.

As with other iSlayer widgets like iStat menus/nano/pro, it is obvious that a lot of thought went into the design of the user interface for Organized. It packs a lot of data into a very small widget and even has a feature I immediately turned on -- the ability to shut off Marker Felt as the default font for Notes.

If you download, install, and use Organized, consider sending these guys a donation so they'll continue to develop great stuff for us.

Objective Decision released a free update to their oddly-named flagship product Contactizer. A powerful, Sync Services-savvy personal information manager (PIM) application, Contactizer 3.6 comes in Pro and Express flavors depending on your needs.

I used an earlier version of Contactizer last year and was impressed with its power, although I did run into issues with how it synced with iCal and Address Book. One of the best features from my viewpoint was the ability to track tasks throughout an entire project using the Project Manager mode (see screenshot above). Contactizer also did a great job of handling mail merges, and I found the way that it integrated email information into my contact list to be very helpful.

The update includes a Leopard-only Cover Flow mode that displays contacts as business cards, an improved sync system that works with multiple calendars, a quick entry panel for tasks, and a number of other user interface improvements.

Contactizer is a Universal Binary application which requires Mac OS X 10.4.8 or better. You can download a 30-day free trial, or purchase Contactizer Pro for $119 (Express is $59.90).

[via Macworld]

Up until today, entering to-do info into iCal was an exercise for my mouse-clicking finger. I'd click iCal in the Dock, click again on that little pushpin icon, and then finally double-click to create an empty to-do task to fill in. One more double-click, and I could actually edit the to-do and put in the information I needed.

Enter FlexTD from flexgames. It's another unitasker, but it does one task very well - just hit a pre-defined hotkey and it brings up a transparent edit window. Type in your to-do, press return, and the info is entered into your favorite Mac calendar app.

One suggestion for the developers; the hotkeys only go up to F8, and I'd love to be able to assign something to F13 through F19 on my keyboard. How 'bout it?

The app is free, appears as a pref pane in System Preferences, and can start up at login. Many thanks to flexgames for a nice productivity booster!

Tip 'o the TUAW homburg to Elsa for the news!

Second Gear, the same developers who bring you the PocketTweets Twitter client for the iPhone, have announced that Today 1.1 is now available.

Today is an app that works with your iCal database and provides easy browsing of your events and tasks in an attractive and unobtrusive window. Clicking the icons at the bottom of the window opens dialogs for entering new events and tasks in a way that is much easier than entering them into iCal directly.

What's new in Today 1.1?

• Better performance for those of us with big calendaring needs
• Filtering of the calendars that appear in the Today window
• Locations can be assigned for new events
• All day events have a new, more obvious appearance
• New event and task due dates default to the day that you're viewing
• Bugs have been squashed

Second Gear provides a 7-day test drive for download. The update is free for existing Today users, or you can purchase Today for $15.