All new Macs come with great bundled software. Between the iLife suite, Safari, iTunes, and TextEdit, plus the ability to access and use cloud applications for free, almost all of the most basic modern computing needs get met for most users.

That said, having used four different Macs over the past seven years, there are several applications that don't come with OS X that I find myself immediately loading onto a new Mac. Most of these are big-name apps that you've probably already heard of, but it's still pretty amazing how much extra functionality you can eke out of a Mac with only ten additional programs, and all of them (save the last one) are free.

Whether you're buying a new Mac for a relative this holiday season or getting a new one for yourself, these are ten applications you should download as soon as that shiny new machine loads the desktop for the first time.

Since iWeb comes with just about every Mac, it's surprising that it isn't used by more Mac users. For some people, coughing up US$99 a year for MobileMe hosting is the barrier, but there are other ways to get your iWeb pages out where the world can see them.

Last night, while participating in a recording of the MacJury podcast, one of my gift ideas was to sign somebody up for a free trial of Dropbox and show them how to use it for syncing all sorts of things. While I was touting all of the things that Dropbox can be used for, I pulled up the Dropbox wiki for reference, and I noticed a link for Tips and Tricks. One of the tips was "Use Dropbox to host a website."

iWeb is one of my personal specialties, so I immediately wondered if someone could use Dropbox to host an iWeb site. Within two minutes, I had my answer and an idea for a how-to post. Follow along as I show you how to publish your iWeb site on a free Dropbox account.

Note: As our commenters point out, even though the suggestion for website hosting comes direct from the Dropbox wiki, the service is not intended for 'production' web hosting. A few personal pages or a testing site shouldn't cause you any grief, but Dropbox does reserve the right to turn off your public links if the system detects unusual levels of bandwidth consumption.

Every time I walk through Warehouse Stationery (New Zealand's equivalent to Office Depot) or Dick Smith's Electronics (pretty much Best Buy), I'm struck by how probably half the products in each store are pretty much useless to me since I've got an iPhone.

Thanks to the apps that come pre-packaged with the iPhone and the more than 100,000 third-party offerings now available in the iTunes Store, the iPhone has gained functionality that might have seemed hard to fathom under three years ago when Steve Jobs first announced the device.

"A widescreen iPod with touch controls... a revolutionary mobile phone... a breakthrough internet communications device... these are not three separate devices. This is one device." So Steve Jobs told us all back at Macworld Expo 2007. But since then, the iPhone has grown to be much more than just those three concepts.

What follows is a sort of anti-buyer's guide, a list of products and devices that you may never need or even want to buy again (or receive as a gift) if you have an iPhone. Some of these are certainly open for debate, but more than a few of them are products that, for all intents and purposes, are completely unnecessary if you have an iPhone. (Items in bold also apply to the iPod touch).

One of the great torments of owning several computers is keeping all of your personal data in sync; having multiple copies of the same application speak the same jive. Take The Hit List, for example. I use this app on my MacBook Pro at work for organizing tasks and collecting thoughts like a virtual inbox to my brain. At the end of the day I need a way to get all the day's notes from my laptop into my home desktop, which also happens to be running THL as well. What to do?

The ideal solution is to get each machine sharing the same THL database file synced to the cloud, instead of a locally rooted file. Fortunately, there is an way to do just this, and all that is required is for each machine to be running Dropbox. By now all of you should be using this amazingly awesome free service for saving and sharing data to the cloud. If you haven't yet opened an account, and downloaded and installed the Mac desktop client, go now. It's ok, I'll wait. Got it? Good, now let's do this.

First, you need to locate THL's main database file which can be found hiding in /Users/userprofile/Library/Application Support/The Hit List. Look for a file called The Hit List Library.thllibrary. Find it? Good, now simply drag this file to your Dropbox folder. Hold on, we're not quite done yet. Here's where the magic happens.

Hold down the option key while launching The Hit List. A dialog window will appear, asking what the hell you've just done with its library. Just select "Choose Library" and point it the file located in your Dropbox folder. You must repeat this part of the process on every machine running THL. That's it!

There is one small caveat. It's a good idea to always ensure that Dropbox has fully synced all of your local changes before loading THL on another machine, or else you risk losing your most recent data. Be wise to this and you'll have no troubles at all. You're welcome.

By the way, if you use Things rather than The Hit List for your task management, be sure to see our previous post about how to sync it using Dropbox as well.

Before Snow Leopard was released, we were enjoying GrabUp for super-simple sharing of screenshots. It was a great little utility: After a brief setup, it automatically sent any screenshot to its servers (or your own) and added the resulting URL to the Clipboard. It was fast and very useful.

Snow Leopard killed it by changing the naming convention of screenshots. The developers haven't fixed it (in fact, Google now throws up a danger warning when I try to access the site) and it looks like they aren't going to. We posted a fix not too long ago, and today we found another approach on the Dropbox wiki that uses Dropbox and Jing. You get free online storage for up to 2GB of screenshots, and an easy way to get the URL of your screenshot where you need it in a hurry.

Here's how it works. First, download and install Jing (it'll work with the free version -- more on that later) and get a Dropbox account (again, the free version will work). Once your Dropbox install is all done, create a destination folder in your Dropbox's Public folder -- maybe "screenshots," for example. Now it's time to fill in the Jing preferences. Read on...

About 13GB of data was accidentally deleted from my account on my Mac yesterday. Fortunately, due to an aggressive backup system, I was able to recover all of the files.

I was trying to test out a tip sent to the TUAW team, which led me to log into (and out of) the "Guest" account several times. One of the logins seemed to hang, which triggered a memory about a data loss bug in Snow Leopard which I had read about (and which Apple is now acknowledging in "extremely rare" cases, per Cnet). I immediately reached around the back of my iMac and shut it down.

At first I thought everything was OK, but then Dropbox started asking me to configure settings, as if it was the first time the app was run. Fortunately, due to the new "LAN sync" feature in recent Dropbox betas, the iMac copied my Dropbox files from my MacBook Pro on the same network in a matter of seconds, rather than having to download almost 2GB of data from Dropbox's servers.

I thought that was the end of the problems, until I saw that my Terminal customizations were missing. Then I noticed that a few other applications were not functioning correctly. Suddenly I realized that I had most likely suffered more data loss than was immediately obvious.

Read on to see what had to be done to recover after the data loss occurred.

If you've been waiting patiently for the Dropbox app [iTunes link] to hit the App Store, your wait is over. The app has arrived, and brings with it the simplicity that Dropbox users have come to know and love.

Since Dropbox itself is a free service, it's a pleasant surprise to see a simple, easy method for creating a new Dropbox account right off the bat if you don't happen to already have one. The app just asks for a name, e-mail address and password, prompts you to accept the terms of service, and creates the account. During my testing, I did encounter a problem where I would receive a nondescript "Account creation failed (null). Please try again." message, which I'm guessing may be due to high load on their servers. Still, this is not an encouraging encounter for new users.

Once logged in, everything worked pretty smoothly. On first login, You are presented with a brief welcome document that highlights some of the features of the app. Backing out of the document will take you to your Dropbox, which quickly lists any of the files and folders you may have in there. The app features built-in document preview for several types of files, including PDFs, text documents, spreadsheets, pictures and videos. You can also tag files as a favorite by tapping the star at the bottom of the file viewer, which adds the item to the favorites panel and caches a copy locally on the device so that it's immediately available.

An unexpected feature is the ability to take pictures, video, or use existing media and upload them directly to the Dropbox. This could definitely be handy if you need to take a quick video and have it available on another machine without having to plug in your phone and wait for it to sync. Also unexpected, but incredibly welcome, is the massive amount of documentation that is available from inside the app's settings panel. In addition to giving you general details about your account, the settings panel offers a link to watch a video about how Dropbox works, take a tour of the features, or browse their complete online help library, without having to leave the app. As many apps fall short in this area, it's refreshing to see such detailed documention available, let alone right from the app.

A couple of side notes: As I mentioned above, the new user signup does not appear to work properly sometimes. I'm guessing this will be fixed in short order, though. You can log out of your Dropbox account by tapping the Unlink iPhone from Dropbox button on the settings panel, but beware that you will loose any favorites you have stored (the app does warn you of this). And finally, when you do logout of your account, the app just disappears from the screen, as if it crashed, although you are successfully logged out. In my eyes, these are minor issues (well, aside from the signup problem), and will likely be addressed with future updates, but still good to watch out for.

All in all, this is a very well done, simple app that connects you with an already great (and free) service. It's available now in the App Store for free.

1Password is one of my very favorite and most essential Mac utilities. Combined with Dropbox, I can have all of my login information synced to all of my Macs.

The other day I noticed that 1Password had gained a lot of weight, specifically around the backups area. I'm not usually one to comment on such things, but we weren't talking about "love handles," 1Password's backups had gone from 1MB to 21MB literally overnight. On August 28th, the backups were 1MB, and on August 29th, the backups were suddenly 21MB.

Wait? Did you say August 28th? Isn't that when Snow Leopard was released? Yes it was. And wasn't that when you switched from 1Password version 2 to 1Password version 3? Yes it was. Could that have something to do with it?

I contacted 1Password's excellent support staff who correctly diagnosed that the increase was related to the preview images which are used for Login and Software License icons. (These can be found in the 1Password.agilekeychain/a/default/thumb folder.) Each preview image take about 100K. With 600+ items in my agilekeychain, this quickly added up.

Fortunately, this is easily fixed. If disk space is a concern, the icons and previews can be deleted using 1Password > Preferences > General > Remove all icons and previews. I also unchecked the box next to "Automatically download icons and previews for new Logins." After I did that, the backup size went from 21.5MB to 889KB!

Why worry about space with today's hard drive spaces? I have 1Password set to backup to my Dropbox account, which is limited to a total of 5GB. Plus this meant having to upload 20+MB every day versus <1MB. Personally I neither use nor need the icons, so it's no loss to me, and it makes a big difference.

Many thanks to the 1Password folks for helping me get to the bottom of this mystery!

Yesterday I wrote about my love of the Mac mini. So dependable and unobtrusive, it's the Honda Civic of computers. In the post, I briefly described how we use Dropbox to send routinely-updated Keynote files to the mini. A few of you wrote to ask for details, so I decided to share that information here on the blog. We use two pieces of software: Dropbox and iCal.

Dropbox

Here's the setup. First, the Mac mini is connected to the projector in the Projection Room above the theater via DVI. Every day, it runs a slideshow before the orientation film. That slideshow contains sponsorship information, museum news, etc.

It's updated once a week or so by someone in the art department (we'll call her "Janie"). Janie's desk is a couple hundred yards and two buildings away from the Projection Room. The Keynote file lives in a Dropbox folder that both Janie's PC and the mini can access. Of course, we don't want Janie editing the slideshow while it's running before a room full of guests. That's where iCal comes in.

iCal

We stop showing the film at 4:00 PM and Janie arrives for the day at 9:00 AM, so we set up two repeating iCal events.

The first event launches the slideshow in the morning. Every weekday at 8:45 AM (doors open at 9:00), there's a repeating iCal event with an alarm set to open the slideshow where it lives in Dropbox. Note that the show has been set to run at launch and loop indefinitely in Keynote.

What about updating? Easy. We stop running the slideshow at 4:00 PM and Janie leaves for the day at 5:00 PM. A second repeating iCal event has an alarm that runs the following super-simple Applescript:

Tell application "Keynote"
quit
End tell

The script does just what you expect -- it kills Keynote. This runs at 4:05 PM each weekday, and frees Janie to spend 10 or 15 minutes updating the file from her PC just before she goes home. The next morning, the first iCal event re-launches the slideshow and the cycle repeats.

That's how two free pieces of software (iCal and Dropbox) combine with an inexpensive, consumer level one to create a simple and effective solution to a problem. Best of all, it doesn't require a computer science degree or even a week with a giant manual. The iCal events and script are invisible to Janie. All she knows is, "I open the folder on my PC, change the slideshow, hit Save and I'm done." Sure, we could have dumped it on a central server, set up some sort of FTP voodoo that would have given Janie a headache, etc. But why? If the simple solution works, use it.

If you try something similar, let me know how it goes. Thanks to everyone who asked about this.

In this round of Ask TUAW we've got questions about connecting a MacBook to a plasma TV, using a Bluetooth headset with an iPod touch, backing up online, ripping DVDs to watch on an iPhone and more.

As always, your suggestions are welcome. Questions for next week should be left in the comments. When asking a question please include which machine you're running and which version of Mac OS X (we'll assume you're running Leopard on an Intel Mac if you don't specify). And now, on to the questions!

Apple yesterday announced a new addition to Mobile Me: The ability to share large files with others via iDisk. One of our readers had noticed an announcement about it way back on New Year's Day.

The service works much like YouSendIt, though rather than uploading a file, you point to an existing file on your iDisk. MobileMe then assigns a URL to that file, and offers to send an email to a recipient with the link. You can also assign an expiration date and password to the link.

MobileMe's sharing functionality is so far only available only through the iDisk web application, and not through the Finder. Tools like Dropbox and FileChute -- available on the desktop -- allow you to upload files and assign them a public link, but don't feature expiration dates or passwords (yet).

Apple offers a tutorial on how to use the new feature on its website.

Thanks to everyone who sent this in!

Earlier this week, I noticed that the calendars on my Mac and my iPhone weren't in sync. "More MobileMe nonsense," I thought. However, I soon found the culprit, and it wasn't MobileMe acting wonky. My account had expired, and I was within the 15 day grace period.

I saw the "Renew" button and reached for my wallet like a well-trained Pavlov iDog. Then something stopped me. "Do I really want to do this?" There are so many alternatives that offer nearly the same services. Calling upon my days as a used car salesman (true story), I pulled out a piece of paper and drew a vertical line down the center, labeling one side "Pros" and the other "Cons." Then, I got to work.

Pros

First of all, I should outline what I use MobileMe for. An email account, address book, calendar sync between my Mac and iPhone and iDisk storage. I don't use the photo galleries, though my kids' grandparents wish I did, or the web apps. With that in mind, here are the pros.

Everything is built in. There's nothing to download, install or configure. iCal, Address Book, Mail (OK, I have to set up an account. Nit-pickers) and iDisk are ready to go from the start.

My iDisk is accessible from the Finder, and things like MobileMe Galleries just work. Sounds like an easy choice, eh? Keep reading.

Cons

Honestly, it doesn't always "just work." The synchronization has been flaky in the past, and push notifications have been pokey. Granted, it's light-years beyond where it was after launch, but I don't really trust it 100%.

It's a bit pricey. The standard fee is $99US/year. I've got one additional email address for my wife, so tack on another ten bucks. Before you fly into an iRage, know that I realize that one hundred bucks for push email, contacts and calendar, 10GB online storage, web hosting and so on is not a bad deal. It's just that there are less expensive alternatives.

With Gmail, I can have email, address book and calendar for free. With Spanning Sync, [TUAW Spanning Sync posts here] I can sync Google Calendar and iCal in both directions for $25 per year or $65 as a one-time fee. And I can easily set up my iPhone to send and receive Gmail.

Let's look at the available-anywhere online storage. Here at the TUAW offices, we're big fans of Dropbox [TUAW Dropbox posts here]. Once installed, it's super easy to use. A menu bar item and a Finder window item make access a snap. Additionally, sharing files and folders is just as simple.

The first 2GB of storage are free. After that, you'll pay $9.99US/month or $99US/year for 50GB of storage.

So why not just switch? It's not that easy. My MobileMe email address is in heavy use. Not only among my contacts, but across many places online. Switching would be a hassle. I'm also held back by the "What If Factor."

There's a part of me, deep inside my cynical, self-deprecating heart that's convinced that the very day I cancel my subscription, Apple will release the MobileMe update of my dreams. It's the same certainty that prevents me from buying a DVD player or a Blu-ray player as I watch my VHS tapes.

For now, I've got 14 days to decide. I'll let you know what I chose in a future post.

[Editor's Note: Several comments objected to the comparison between Dropbox and Microsoft that implied Dropbox's reputation was less than ideal; we also heard directly from Dropbox founder Arash Ferdowsi on this point. The post has been edited to clarify the sense Cory intended -- while Dropbox's service is well-regarded and its backers are notable, some may feel comfortable with a more-established vendor for cloud storage. Our apologies to Dropbox and its users for the unintentional slight.]

While many Mac users use MobileMe for file synchronization, there are the a few (*raises hand*) who think it's overpriced. Therefore, I have been looking for alternatives. Dropbox is nice, but I wanted more storage, and I wanted it from a reputable company with a longer track record. I had heard about Live Mesh, Microsoft's up and coming synchronization service so I decided to check it out.

While there are plenty of anti-Microsoft Mac users, I tend to like some of their products (i.e. Microsoft Office). Their Live Mesh service just recently came to the Mac platform, and is well built. Once you create/sign-in with your Windows Live ID, you can add new devices for file synchronization, including Macs and PCs (phone support coming soon). To add a Mac to your Mesh account, you'll need to download a small application. This menu bar application will upload your specified folders to Mesh, and keep them in sync.

Two things about the Live Mesh service that I really like are: (1) You have the ability to sync up to 5 GBs of data. (2) You can access your files anywhere with the Mesh.com website. However, you'll be presented with a Windows Vista theme, which can be unfamiliar for some Mac users. Overall, I have really liked using this service, but there are a couple of complaints. While the desktop Mesh client is a menu bar application, the Dock icon remians visible -- I found this annoying. Also, the web service is somewhat buggy, and I had problems deleting some older files. However, if you're looking for a good, cheap solution to MobileMe file synchronization, then you might want to give Mesh a try.

Dropbox, my favorite FTP-free file sharing and transfer system, is now in public beta -- anyone can sign up to use the service, and you don't need an invite code.

Spokesperson Drew Houston said in a blog post that they launched the public beta at the TechCrunch50 conference in San Francisco.

I wrote about Dropbox in May, and it's still a regular part of my file transfer strategy with my clients. It's easy and fast, which makes it perfect for clients who don't want to spend a lot of time sending me files (or downloading them, for that matter).

If you need more than the free 2GB of storage, 50GB will be available next week for $10 monthly (or $100 annually).

Thanks, Josh!