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iWork posts

Filed under: Tips and tricks, iWork

iWork secret life as ZIP file revealed, includes PDF preview

Former TUAW colleague David Chartier over at Finer Things in Mac has noted something interesting about the innocuous iWork '09 file format. What he found may surprise you.

An iWork '09 file created from Pages, Numbers, or Keynote actually lives a secret life as a ZIP archive. This trick isn't a new one; the most common example of archive trickery by Apple is probably the iPod/iPhone software bundle which uses ZIP as a container format. Previous iWork versions actually created folder-like bundle files by default, which made them tricky to upload to cloud storage or email to collaborators.

In the case of the new iWork files, changing the file extension to .zip and expanding the archive reveals the as-expected XML document and plist files (for the document and its formatting) as well as a little PDF surprise -- a preview version of the file. What this means for you is that you can send an iWork file to a friend or co-worker and regardless of their operating system choice or installed software base, they can "view" your document by unzipping it and opening the PDF.

On Windows, you would simply change the extension to .zip and open with your favorite un-archiving utility. Given the kludgy-ness of this process, it doesn't surprise me that Apple isn't promoting it. However, it would be interesting to see the folks in Cupertino release an iWork viewer for the Windows users in our lives (other than the extant iwork.com sharing service).

[Via Download Squad]

Filed under: Software, How-tos, Productivity, iWork

Working with Keynote builds

In Keynote (and also in PowerPoint), a build refers to the appearance and/or disappearance of elements (such as text, bullets, images, audio and movies) within a given slide.

Working with builds is relatively straightforward. You select the item(s) that you want to create a build for and then choose the order to activate or deactivate each element. These controls are accessible via the Build Inspector pane, which you can get to by clicking on Inspector button or with the Command-Option-i keyboard shortcut. By default, builds are activated by a click with your mouse, or via the spacebar or right-arrow key on your keyboard.

There may be times when you want to add some creativity and more Steve-ness to your builds, and automated builds provide you this functionality.

In this picture, I have three elements that I want to "build in," or have appear, on the screen. I want "Who?" to show up first, "What?" to show up second, and "I don't know" to show up third

Using the Keynote defaults, these elements would show up in the order that I click: "Who?" after the first click, "What?" after the second click, and "I don't know" after the third click.

But let's say I wanted "What?" and "I don't know" to automatically appear in sequence after I click on "Who?" To do this, I just need to change the "Start Build" options of both elements. For the "What?" build, instead of choosing "On Click," I'm going to choose the "Automatically after Build 1." And for the "I don't know" build, I'm going to choose "Automatically after Build 2." Now, "What" and "I don't know" will automatically build in after "Who?" is clicked.

One neat thing about automatic builds is that they can apply to "actions" as well. So if, in this baseball example, we want the elements to move to different bases after a build, we would apply the same "Automatically after..." logic to them.

Got more Keynote tips (or want more)? Let us know in the comments.

Filed under: Internet Tools, iWork, Software Update

iWork.com receives an update

iWork.com, Apple's service for sharing documents from iWork '09 to the Internet, which our own Dave Caolo posted about it's shortcomings just last week, received an update a few days ago along with iWork '09. It added a few new features and improvments to the service, which is still in beta.

They include:

  • Automatic email notification. Now the iWork.com beta lets you stay up to date whenever viewers add new comments or notes to your posted documents. You can choose to be notified immediately, hourly, or daily.

  • Enhanced security. Automatic 128-bit SSL encryption now safeguards communication between you and your viewers via iWork.com. You can also password-protect documents you share on iWork.com-so even if someone has a link to your document, they won't be able to view it without the password you supply.

  • Refined user interface. The redesigned Shared Documents page includes thumbnail previews so you can more easily identify your shared iWork files. You can also organize your shared documents by date, name, size, or comments received. And you can now access all your shared documents by signing in at www.iwork.com.



You should be able to use these new improvements once you've updated to the latest version of iWork '09, if you haven't already done so.

Also, Apple has set up a new iWork.com news page, where you can get updates on iWork and the iWork.com service.

Hopefully, these improvements will further advance the iWork.com service.

Filed under: Enterprise, Software, How-tos, Productivity, iWork

How to create Keynote themes

Out of the box, Apple's Keynote is a gem. The app is intuitive and, like many Apple products, strikes a nice and delicate balance between ease-of-use for novice users and functionality for more advanced power users. While Keynote offers a nice set of built-in themes, there may be times when you want a more customized look -- be it a different resolution, font, background or element or graphic.

To begin, choose an existing theme. Here, I'm choosing to use the default "White" Keynote theme. Then, you'll want to modify the master slides, which is accessible by pulling down the divider adjacent to the "Slides" viewer, or by clicking "View" and selecting "Show Master Slides."

Continue readingHow to create Keynote themes

Filed under: Analysis / Opinion, Software, Internet Tools, iWork

What's happening with iWork.com?

Last January, Apple released iWork.com at Macworld Expo. For the unfamiliar, it's a collaborative site that allows a team to share and review any iWork document. I've used it with Keynote and found it quite handy. Invited participants can comment on a document, download it in multiple formats and upload revisions. There's even some integration with Google Docs.

It was almost a year ago that Apple released the beta of iWork.com, and little has been mentioned since. It definitely needs work. It's slow with large documents which is a turn off for many users. Still, I think it has potential and hope it doesn't go the way of AppleWorks. Perhaps that new data center they're building in North Carolina (schedule to open sometime in 2010) will throw a little horsepower to this project.

Have you used iWork.com or is there another neglected Apple app that needs some attention? Sound off below.

Filed under: Software, Tips and tricks, iWork

Using iWork as an image editor

I recently noted the image-editing functionality of Preview.app, which can act as a "good enough" image editor for many that don't have access to Photoshop. While it's difficult to argue with the free price tag, Preview is not without its limitations. Fortunately, many of these limitations are unlocked if you happen to own Apple's iWork suite, which in its own right can serve as an image editor for the budget-minded.Read on to see how to use iWork in this unconventional way.

Continue readingUsing iWork as an image editor

Filed under: Software Update, Macbook Pro

Some Macbook Pros are updated along with iWork '09

Apple pushed out a couple of software updates late this afternoon. One is for regulating the fan speed under heavy loads on older MacBook Pro laptops.

The other is a more general 42.7 MB update for iWork '09. This is the second software revision for the word processing, spreadsheet and presentation package. The update says it improves reliability when saving some iWork documents. It also fixes some issues when Keynote sessions are played back multiple times.

Update: Users of Apple's pro video editing, photo and audio apps will also see the ProKit Update v4.5, which "improves reliability for Apple's professional applications and is recommended for all users of Final Cut Studio, Final Cut Express, Aperture, Logic Studio and Logic Express."

Your software update option under the Apple menu should get you one or all updates. The MacBook Pro update is a firmware update, and it will start up automatically after a download. If you don't see this update, your laptop doesn't require it.

Here are the included update instructions:

To update the SMC firmware on your MacBook Pro:

Your computer's power cord must be connected and plugged into a working power source.

1. Quit all other open applications.

2. Click Restart in the MacBook Pro SMC Firmware Update window and wait for your computer to restart.

The SMC firmware update starts automatically. A status bar indicates the progress of the update. During the update your computer fans will run at full speed, but will return to normal once the update completes.

Important: Do not interrupt the update.

Your computer restarts automatically when the update is completed and opens the MacBook Pro SMC Firmware Update.

3. Click OK. The SMC firmware is now up-to-date.

If these instructions appear on your screen again, the SMC firmware update was not successful. Repeat steps 2 and 3.


Thanks to Matt for the MacBook Pro tip!

Filed under: Software

Pirated iWork contains botnet trojan, breaks hearts

The tubes are ablaze today with news from CNN of the first ever latest malicious program to be found on the Mac. The trojan was first discovered in January but it did not receive wildfire-like popularity until recently when two experts at Symantec published a bulletin on the subject of the malware.

The trojan, named "iBotnet" (get it?), has only affected a few thousand Macs in the wild and it is currently not known to do any real harm. Should you be concerned? Well, the answer to that depends on whether you're a software pirate or not. The distribution method for this particular piece of malware is through the downloading of certain bootlegged copies of Apple's iWork.

Brian Krebs over at the Washington Post details some information about the actual first botnet specifically for the Mac. He points out that the current media storm is for a trojan that was actually discovered in January. He goes on to mention that the first botnet for the Mac was actually released in 2006 and targeted both Macs and PCs alike.

In other news, sales of Symantec's Norton AntiVirus shot up following the release of the security bulletin and subsequent frenzy of coverage. Actually, this is not true (at least to this humble blogger's knowledge); but it does pose an interesting question. Who profits most from the release of malware on any platform? One thing we know for sure, though, is that the end-user is definitely losing out in this game.

The moral of this story: stop all the downloading! Thanks G.I. Joe! In all seriousness, though, the majority of malware on the Mac (and on the PC) is distributed through nefarious chains of content acquisition. Be careful out there when clicking links and downloading files or programs from sites that you may not trust.

Thanks to everyone who sent this in!

Filed under: iLife, iWork, Software Update

iApp updates ready for download

Earlier today, Apple released updates for iWork '09, iWeb, iMovie, iPhoto and iLife Support. As usual, the cryptic descriptions of each disclose very little about their contents. Along with the usual "...overall application stability improvements," the iWeb update fixes FTP issues (what those are we don't know) and iPhoto fixes issues with Faces, Places, photo sharing, and slideshows.

You can grab them now via Software Update. They range in size from 1.4MB (iLife Support) to 88.8MB (iPhoto Update). A restart will be required. As usual, let us know if anything goes wonky after installation.

Thanks to everyone who sent this in!

Filed under: Multimedia, iWork

Spiffy animated charts with Keynote

Ivan at the great Creative Bits has posted a nice tutorial on creating animated charts in Keynote. It's a simple process really, making use of the build feature of the Inspector. You've got to love Keynote. Even a person who dislikes slide shows (like me) can enjoy putting one together.

If you're after more powerful chart and graph options in Keynote, check out Chart Gallery. For even more Keynote fun, you can't miss Keynote User or our own first look at Keynote '09.

Filed under: iWork, Software Update

Apple offers up iWork update, fixes issues

Tonight, Apple sent out an update for the previous generation of iWork ('08). You can find all of the details on the Apple Support Downloads site, or below.

Keynote update 4.0.4 (Link)
This update addresses compatibility issues with Microsoft Office PowerPoint 2007 and Microsoft Office PowerPoint 2008 as well as general compatibility issues.

Pages update 3.0.3 (Link)
This update addresses general compatibility issues.

Numbers update 1.0.3 (Link)
This update addresses general compatibility issues.

You can download these updates by opening Software Update (Apple menu > Software Update) or by getting the individual package installers from the Apple Support Downloads website.

Filed under: Software, iWork

No more serial numbers in iWork retail boxes

Customers who buy iWork '09 retail boxes may be surprised by what they don't find inside. Namely, a registration code. Apple has stopped shipping iWork with a registration code starting with version '09. "Install iWork '09 from the enclosed disc and you're ready to go," says Apple.

Of course, those using the downloaded trial version will have to enter a serial number if they want to activate their trial version. While iWork has traditionally required users to enter a registration code, iLife has not. Some have implied that this is a tacit invitation to piracy -- install our software on random machines, get hooked then pay for an upgrade, but we're unconvinced. Also, we have no indication (as of this writing, at least) that the iWork apps don't phone home to verify that they're validly installed.

[Via Ars]

Filed under: Macworld, Interviews

TUAW Macworld Video: Her first Expo won't be her last

This is Julie Rodriguez's first Macworld Expo, but it won't be her last. Coming all the way from Fargo, North Dakota, she stopped and talked with us briefly at Moscone's south hall, and told us about what she saw, what she liked, and why she'll be back next year.

"Some [companies] I've never heard of before, so that's actually why I was here: to find these people I just can't find otherwise," she said. "I'm here to find these little vendors that I don't hear of elsewhere, and get a chance to get some hands-on with the products."

In appreciation, TUAW gave Julie a brand-spankin'-new TUAW t-shirt. Thanks, Julie!

Filed under: Software, iPhone, App Store, iPod touch

Non-Apple iPhone Keynote controllers

One of the coolest features of the just announced Keynote '09 is the corresponding $0.99 iPhone / iPod touch controller application (iTunes link) which allows you to advance slides, see your notes, and even see your next slide on your mobile device's screen so long as it's connected to the same wifi network. Once I had a look at it, however, I was surprised to discover that there were already several similar applications available in the iTunes store which work with Keynote '08 and even have quite a few more functions.

I haven't had a chance to test them all, but there are at least four applications out there including (all iTunes links): Pointer Remote (which also works with PowerPoint) ($0.99), jfControl ($3.99), AirMote ($4.99), and Stage Hand ($7.99). Three of the four require installing a small helper app on your Mac which then interfaces with the iPhone app (AirMote is the exception since it uses the Mac's built-in VNC protocols). Of these, Stage Hand seems to have the most features, including some nifty ones like advancing directly to a particular slide, on-device timers, a highlighter, and a blackout/whiteout function. (Stage Hand presently has limited Keynote '09 compatibility, but they say they're working on it.)

Let us know in the comments what your favorite iPhone / iPod touch based Keynote remote control is.

Filed under: Macworld, iLife, Retail, iWork

Buy Leopard, iWork '09, iLife '09 via the Mac Box Set

As mentioned in this morning's keynote, the Mac Box Set lets you purchase Mac OS 10.5.6, iLife '09 and iWork '09 in one tidy package for $169US. Additionally, shoppers can install the Mac Box Set Family Pack on up to five Mac computers in in the same household for $229US. Call us crazy, but we don't remember seeing such a bundle from Apple before.

Before you pull out your credit card, know that this won't ship until iLife '09 ships, which Phil identified as "Late January." However, TUAW reader Lou purchased iLife '09 online today, and his receipt listed "February '09" as the ship date. So, we'll see.

If you happen to visit a store near a store in a major city today, have a look around or ask an employee if January is likely for this product. Let us know what you find. Thanks!

[Thanks to everyone who sent this in]

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