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Manage your holiday mailing list with Address Book

There's something about hand writing the names and address of each of your holiday card and gift recipients. That "something special" is frustration! Hand cramps, errors, wasted envelopes. How pleasant.

Forget all that and let Apple's Address Book take care of it for you.

First, create a new Smart Group. I went through my list of contacts and identified the lucky few who will receive cards from me this year (jealous?). In the note field of each, I added the keyword "holiday."

Next, I selected "New smart group..." from the File menu and set the criteria to be "Note contains 'holiday'." Next, I named the Smart Group "Holiday" and presto! My list was complete. In the future, I can add new contacts to the list by simply typing "holiday" in their notes field.

Now to print. Address Book prints directly to standard Avery labels. With your new Smart Group selected, simply select "Print." The print dialog box appears. First, set the "Style" menu to "Mailing Labels." Then, click the "Layout" tab and select the labels you're using. Then click print and you're all done!

There's something about hand writing the names and address of each of your holiday card and gift recipients. That "something special" is...
 

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aweiss

Does anyone have an answer to how to get the company name included on the mailing label?

December 20 2007 at 10:02 AM Report abuse rate up rate down Reply
JWSmith

I'm having difficulty getting past the "spouse" and "children" fields being printed on my envelopes. Some of the holiday cards I'm sending print the names of the children I've entered, but the children are actually grown adults who also have their own address card entry. So, their names are being printed on two cards, even though they live in a different state with their own children (the original's grandchildren). AAAUUUGGGHHH!

Or, the spouse is deceased, which I've entered to keep track of who's who's relations, but I definitely don't want that printed on the Season's Greetings I'm trying to send!

Double AAAUUUGGGHHH!

How do I choose only the recipient's names I want to use?
I can't, can I!

JWS
JWS

December 17 2007 at 8:17 AM Report abuse rate up rate down Reply
nancy

Getting return address labels is simple! Just make one donation to one charity, and you will receive more address labels than you can use. I receive them every year from The Nature Conservancy, Audubon Society, Disabled American Veterans, etc., etc. Whatever name you use to donate is the name that appears on your labels.

December 12 2007 at 10:26 PM Report abuse rate up rate down Reply
1 reply to nancy's comment
art2know

LOL

Best suggestion yet!

December 16 2007 at 3:46 PM Report abuse rate up rate down Reply
Ralph

I got tired of trying to game the system, as it were, and just brewed a pot of coffee (or some hot chocolate), put on "A Christmas Story", and wrote them out by hand.

December 11 2007 at 6:42 PM Report abuse rate up rate down Reply
Rich

Cool idea. Now if they'd just make Address Book's lists and phone book options as useful and flexible. They're horrible as it is.

December 10 2007 at 11:48 AM Report abuse rate up rate down Reply
DD

This doesn't work if you have information about "Spouse" or "Child" in the V-Card info because Address Book prints those fields no matter what you pick to pring

December 10 2007 at 8:18 AM Report abuse rate up rate down Reply
Mary O\'Donnell

I am trying to print address labels from Address Book for my Christmas cards. When I originally set up each card, I put Bill and Mary Jones as the name on the card. But I want my address label to read Mr. and Mrs. William Jones. I have put this in as the Company Name (in other words, in one of the blank fields on an Address Card). BUT when I go to print the 2007Christmas group, I can't access the Company Name - the label is addressed to Bill and Mary Jones. Address Book has given us the option to choose which mailing address we want to use for each contact, but not any option for choosing other fields as a name source. Do any of you smart folks out there have a solution or do I need to rename all of my cards to Mr. and Mrs.xxxx?

December 08 2007 at 9:03 PM Report abuse rate up rate down Reply
Steve Denton

Is it possible to write 'Christmas'? Or were you just too scared?

December 08 2007 at 2:55 PM Report abuse rate up rate down Reply
magpie

Is there a way to "print to file" instead of direct to labels? So that you could then edit in Word as needed?

December 08 2007 at 2:41 PM Report abuse rate up rate down Reply
Ryan

Great tip - although perhaps tagging with holiday2007 would be more useful so that you'll have a record of who you sent cards each year.

The only problem I have with address book printing labels (and maybe they fixed this in 10.5) is that you cannot pick an arbitrary spot on the sheet to start printing, requiring you to commit to an entire sheet of labels each time, no matter how many actually fill the sheet. Word, on the other hand, allows you to start printing on the 3rd row, 2nd column... etc.

December 08 2007 at 7:14 AM Report abuse rate up rate down Reply
1 reply to Ryan's comment
wscott

To start in the 3rd row, 2nd column, that would be the 8th label on a 30 label sheet, put 7 dummy names and addresses in your database alphabetically before the label you want to start with. Those dummy names will be printed on the labels that are missing and you'll start with that name and address you want on the label in the 3rd row, 2nd column.

Or you could turn the Avery sheet over and start from the bottom.

December 08 2007 at 8:54 AM Report abuse rate up rate down Reply
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