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Things mom may not have told you about Keynote: Presenter Display

I consider myself a power Keynote user, and overwhelmingly prefer the app over PowerPoint (on both the Mac and PC) -- even though though I'm just as well-versed at PowerPoint. Only on rare occasions do I start my presentation workflow in PowerPoint (if the deck is going to be chart-centric, to avoid the limited axis and error bar support in pre-09 versions of Keynote).

While both Keynote and Powerpoint get you from Point A to Point B, it's the "little things," such as alignment guides and better graphics support (i.e., native support for Photoshop PSDs and Illustrator AIs), that make the presentation journey that much more enjoyable and more presentable.

One of these little things is Presenter View. Although PowerPoint has a similar feature (in both Mac and PC versions) it lacks the polish and ease-of-use found in Keynote. Presenter View allows you to look at your slide's notes, and upcoming slides and builds, without your audience's knowledge.

So while your audience sees this:

You see this, full of notes and upcoming builds and slides:

Setting up Presenter View requires several steps. The first step is to display your Keynote presentation on a secondary display, which is accessible via the "slideshow" pane within Keynote's preferences. Secondary display, in most cases, will refer to a projector. So, if your display preferences are set for mirroring, make sure remove the checkmark from it.


Next, within the "presenter display" pane of Keynote's preferences, you'll want to enable "Use alternate display to view presenter information." Most people's "alternate display" will be their MacBook, MacBook Pro, or MacBook Air -- unless, of course, you happen to lug your iMac, Mac mini, or Mac Pro with you to meetings.

Voila, you'll now be one step ahead of your presentation, and appear to be extremely prepared for it as well -- as if you weren't already.

(Note: Black turtleneck, Levi's, and Grey New Balance 993's sold separately.)



I consider myself a power Keynote user, and overwhelmingly prefer the app over PowerPoint (on both the Mac and PC) -- even though though...
 

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lucy.nichols

I have followed all your notes for setting up the presenter display. Everything works perfectly...except that my hyperlinks on the slides do not work. When I mirror the display and take off the presenter display the links work fine. Do you have to type your links in your notes to activate them when useing the presenter display?

August 17 2009 at 7:50 PM Report abuse rate up rate down Reply
Greg

Trust me, your audience knows you're looking at your slide notes, even if they can't see them.

July 29 2009 at 9:16 PM Report abuse rate up rate down Reply
Russ

I went for a job interview today, for a live events company, where i had to do a powerpoint test (on a PC). The interface is diabolical. I find it funny that ppt is so much nicer to use on the Mac version. Still not as good as Keynote.

July 24 2009 at 2:37 PM Report abuse rate up rate down Reply
Ben of BenandJacq

Also, don't forget that you can customize the presenter display. I made the next slide much smaller so that I have more room for notes.

THe ability to drag and drop a mov file is awesome. Keynote beats PPT in every category (other than most-widely-used) Keynote Remote combined with SBsettings and the ability to turn off the phone function of my iPhone (critical so as not to be interrupted during a presentation) make for a perfect presentation setup.

July 24 2009 at 2:24 AM Report abuse rate up rate down Reply
Jon Kessler

While I would LOVE to use Keynote (and Pages for that matter) I simply haven't found the export to ppt / import from ppt reliable enough to assure that the things I create in Keynote remain as nice once they're shared and edited by windows users and then come back to me. Is there any third party software that does an better job of the conversion than Keynote itself?

July 24 2009 at 1:02 AM Report abuse rate up rate down Reply
1 reply to Jon Kessler's comment
kyle

The reason Keynote's interaction with PowerPoint isn't "reliable" is because PowerPoint doesn't support some of the features that Keynote does. Because of that, it is not even *possible* to have 100% compatibility when going back and forth between Keynote and PowerPoint. Keynote has to dumb down some of the transitions, animations, etc. in order to export them to PowerPoint. Keynote is not PowerPoint, and PowerPoint is not Keynote.

July 24 2009 at 10:18 AM Report abuse rate up rate down Reply
Emmess

Nice article this. Thought I'd share my Keynote experiences - I use Keynote for building retail point of sale material for LCD display units (via AppleTVs, funnily enough) and it really does the job superbly. Big plus for me is the ability to drag and drop PSD, AI and PDF files - ideal if you have images with backgrounds knocked out without having to use gifs or PNGs. Ability to output to MOV for the AppleTV is a huge plus. Nice easy workflow too. Probably the most underrated piece of software Apple make, and it makes me think that Apple really aren't pushing the capabilities of Keynote when combined with an AppleTV. Now AppleTV supports looping video playlists this really is a cheap and easy POS solution.

July 23 2009 at 6:31 PM Report abuse rate up rate down Reply
Tariq

Great tool, and great over view of it! Thanks for this, it helped me and I'm sure it will help a lot of other people find this hidden gem in Keynote.

July 23 2009 at 3:29 PM Report abuse rate up rate down Reply
zoffdino

I consider myself to be very proficient in PowerPoint. Back in the old days, I made wicked presentations that have all my classmates and profs drooled over. My slides became synonymous with beautiful graphics and excellent animations (things like mimicking a Polaroid camera takes a picture and then a paper rolls out at the bottom of the camera.)

Having said that, I now much prefer Keynote over PowerPoint. Sure, I can't stack animations on top of one another to reproduce that Polaroid camera effect. But for whatever animations that I can utilize, the quality is so high. Text run-in was smooth, sparkles spark beautifully on the screen, as if an aluminum plate was being carved by a laser. And the superior typographic control, graphics format, video and audio integration really sealed the deal. (Plus it can be controlled with a dead-simple, elegant remote that I couldn't find on Windows).

July 23 2009 at 2:50 PM Report abuse rate up rate down Reply
Chris

Keynote has owned Power Point for years.

Keynote 09 + iPhone app Stage hand = the best presentation setup you can have.

July 23 2009 at 1:09 PM Report abuse rate up rate down Reply
csb1227

I prefer the PPT presenter mode. It shows you more slides than just the next one. You can go back say, two slides, if you need to with a single click.

July 23 2009 at 1:06 PM Report abuse rate up rate down Reply
1 reply to csb1227's comment
David

You can do that in Keynote, too. Use the scroll wheel on a mouse and it brings up a list of all slides you can go through.

July 24 2009 at 3:17 AM Report abuse rate up rate down Reply
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