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Ask TUAW: Emptying the trash, migration assistant, Safari bookmarks, Mac mini server and more

Welcome back to Ask TUAW, our weekly troubleshooting Q&A column. This week we've got questions about the Trash, Migration Assistant, Safari Bookmarks, Mac mini Server, Windows and Mac file sharing and more.

As always, your suggestions and questions are welcome. Questions for next week should be left in the comments. When asking a question please include which machine you're running and which version of Mac OS X (we'll assume you're running Snow Leopard on an Intel Mac if you don't specify). And now, on to the questions.

CL asks:
Is there any way to just delete a single item in the trash can? I only see options to empty the entire trash can?
Unfortunately, as they say in computer parlance "That's a feature, not a bug." At the moment, Apple only allows you to go for an "all or nothing" approach to emptying the trash. Of course, the best solution is to only put things in the trash you want to delete. But I'm sure you already thought of that.

Lamdavidortez asks:
I will be upgrading from my current February 2007 Macbook Pro that is running Leopard to a new October 2009 MacBook Pro that is running Snow Leopard I plan on transferring my data via the "Migration Assistant" but being that this is the first time I perform this type of operation ... I want to make sure that I do not run into any issues.

Are there any precautions I should take?
My other concern is that I backup my current 2007 MBP via Time Machine to my Time Capsule. What will happen to that data once I switch over to the 2009 MBP? Will I still have access to that data? Will it be rendered useless?
Migration Assistant has been around for several years now and has evolved and become better with each successive update. There was a time when I would never consider using it and did things the manual way by copying each and every thing I needed individually from an old Mac to a new one. Now, Migration Assistant is good enough and, more importantly, reliable enough to be used on its own. So, migrate away.
However, as you asked, there are a few precautions I would take before going forward. It sounds like you have a good backup of your data. That's the right thing to do. Now, go out and get another external drive and make another copy of your data using a different program such as SuperDuper!

I know it sounds excessive but you don't want to take any chances with your data. When you are migrating to your new computer things can still go wrong. Or, they will go perfectly and if you need to restore something from your only backup, something else can go wrong. Have two backups. With the price of external drives so low these days, make the extra effort and be extra safe.

Finally, there are ways to make your old Time Machine backup work with your new Mac but to be honest, I wouldn't go that way. Its better to just keep that one as an archive and start fresh with a brand new drive backing up from your new machine. This way, the chance of possible data or Time Machine problems is minimized.

I know it might seem like overkill, but there is no such thing as having too many backups of your data. Things go wrong and when they do you will be prepared to deal with them instead of experiencing data loss. Nobody wants that because believe me, it sucks.

Blaine Courts asks:
I am running OSX 10.5.8 and the most recent version of Safari. Is there a free application or Safari plug-in that will find duplicate bookmarks? Or allow you to sort bookmarks alphabetically?
There are utilities such as BookDog that will allow you to sort bookmarks in Safari alphabetically. I've also done it this way. Open the bookmark folder list in Safari. Make a new folder and then drag all your bookmarks into it. Next, drag that folder to the desktop of your Mac. Open it to see that the bookmarks are all now in alphabetical order.

Now, drag it to the "bookmark management" icon on Safari. The "ordered" folder will appear as a "tab" on the bar below the "bookmark management" icon. Then drag the "ordered" folder into the main bookmark folder list and, if necessary, delete the original. Now your bookmarks will be alphabetical in Safari.

A-Pow asks:
With the launch of the new Apple Mac Mini Server Edition, I'm wondering if this would be a good fit for me and my family. I currently have a website and we run email, we also share photos and such through Picasa. Would the Mini Server be a good fit for us since we are spread across 4 states and share lots of photos and trade emails and chat like crazy?
The first question to ask is if you actually need a server or not. From what you describe your use as it doesn't seem like a server would be something that's really necessary. Sending lots of email, running a website and sharing photos is not really a good reason to have a server. These are much more easily managed using existing providers, as it sounds like you are doing.

Plus, setting up and running a server, even something as relatively simple as Snow Leopard Server, is still not easy. It takes time and effort to set it up and get it running correctly and it takes time and effort to maintain it. Simply put, if what you are currently using is working for you, I wouldn't bother making any changes like getting a server. It seems like overkill in your case.

Wickedbliss asks:
In a windows network (client/server or peer to peer) a user can map a network drive to any node on the network. That mapped drive can then be fond under the user's "my computer icon" or "my network places" without the user having to re-establish connection.

Is there any way to have mapped network drives on a windows/mac network? Clicking "connect to server" under finder and then selecting the server/ share is a bit annoying.
It doesn't work exactly the same way as it does in Windows but my solution is to simply make an alias of any mounted Windows shares and then put them in either the Dock or just leave them on the desktop. That way, I can disconnect from those shares anytime I want and then just get them back by a simple double click on the alias. Once you do that, they mount automatically and you're in business.

SwissMac asks:
Seeing files on a Mac from a PC has been covered many times, but what about seeing files on a Windows PC from a Mac?
Really, it depends on the kind of files you are talking about. Most files will show up perfectly fine in either Windows or Mac, it just depends on the program that created them. For example, if a Mac user creates a document in Microsoft Word, a Windows user should be able to see it and work with it just fine if they also have a current copy of Microsoft Word.

Or, if you take a picture with your modern digital camera it will be readable on your Mac or your friends' Windows machine. A .jpg file is the same in Mac OSX or in Windows.

There are some files created with programs that are Windows only that will not show up on a Mac and the opposite is, of course, also true. But without more specific information, I'm not able to elaborate further.

If you're asking how to connect to a Windows PC from a Mac and see the files on it, I can also answer that one as well. The simplest way is to know the IP address of the Windows machine and go to the "Go" Menu at the top of the screen. Select "Connect to Server" in the list of choices and you will get a new window.

Now, simply type in the IP address of the Windows machine with this in front of it "smb://" (minus the quotes) and you should next get the opportunity to enter a user name and password that's on the Windows machine. After that, you should see a list of available shares. Select the ones you want and they will mount on your desktop. Now, share away.

Welcome back to Ask TUAW, our weekly troubleshooting Q&A column. This week we've got questions about the Trash, Migration Assistant,...
 

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Joe

I used to be able to drag files to the trash and them empty them by clicking the trash icon > empty. Now whenever I drag ANYTHING to the trash icon, a dialog box pops up and says the file(s) will be deleted immediately. How do I get the trash to work like it's old, trash can like self and not a paper shredder?

October 29 2009 at 2:09 AM Report abuse rate up rate down Reply
CAHP19

Question:
On my Early 2008 MacBook Pro running Snow Leopard, I would like to set up an Automation for easily ripping DVDs. I would like to use Automator, or something similar, to rip my DVD collection by decrypting them in something like MacTheRipper and them encode them for use in Handbrake. Streamlining this process would be so much easier than my current process. Thanks!

October 26 2009 at 10:30 PM Report abuse rate up rate down Reply
x23

similar to how i don't use a physical trash can as a filing system... i don't use the virtual trash can for that either. nor should anyone else.

just like the janitor can empty the can in my office at any time... it's best to just assume the same can happen to the OS trash can. the trash ISN'T FOR STORING THINGS IN.

if you have items in the trash that aren't important enough to trash... why the hell are they there to begin with?

October 25 2009 at 9:31 AM Report abuse rate up rate down Reply
swissfreek

QUESTION: I have a headless G4 Mac mini, which I use as a share server for my external hard drives, printers, and scanner on my WiFi home network. Since it's a G4, it is stuck at Leopard. I have two MBP's (a first-gen 2006 15-inch and a mid-2009 13-inch) which are both running Snow Leopard. One of the printers is a Canon iP4200, the other is a Canon MX310 All-in-One. I am able to print from the laptops to both printers without issues over the network. Prior to upgrading the laptops to Snow Leopard, I could scan documents with the laptops over the network using Image Capture. Now that I have upgraded to Snow Leopard, I can no longer see the shared device in Image Capture. I can still print to the printer part of the same device. The scanner works on the mini using Screen Sharing from a laptop (and then dragging the file to the laptop) but that's tedious. If I plug the printer/scanner directly into one of the laptops, I can scan directly over USB with Image Capture.

So my question is, why doesn't Image Capture in Snow Leopard see scanners that are shared over a network using Image Capture on a Leopard machine? Is this normal? I can't find any mention of it anywhere on the web (yes, Google, I know that Snow Leopard has updated scanner sharing, thanks), and I went to the Apple store and asked my question and was met with a shrug. Any thoughts?

October 24 2009 at 8:31 PM Report abuse rate up rate down Reply
Bassplayer

So, what happens to a shared iTunes library when you break up? My ex-gf shared my iTunes so we could share apps, and she used my store account to buy songs that I will never listen to. How can I transfer those songs and the apps she bought to her?

October 24 2009 at 10:09 AM Report abuse rate up rate down Reply
Mike

I've read a couple of Magic Mouse reviews, but they all tend to review it as a mouse like any other, where the lack of thousands of buttons and hand-conforming shapes are huge negatives and take up 99% of the reviews. Are there any reviews which compare it to the Mighty Mouse, instead of pairing it up against high-end multi-button mice?

October 22 2009 at 9:34 PM Report abuse rate up rate down Reply
Greg Johnson

Here's my question:
I love using the Mail application on my Intel MacBook (10.6) with my Gmail account, but I am having some issues with this app and my iPhone. Whenever I open mail on my mac, it downloads all emails, and then when I go to my phone, all of the messages are transferred to the "all mail" folder. If there is any way to keep mail in the inbox of my phone? That would be great. All help is greatly appreciated!

October 22 2009 at 7:57 PM Report abuse rate up rate down Reply
computergeeksjw

What's the best way to recycle my old Mac?

October 22 2009 at 3:17 PM Report abuse rate up rate down Reply
VegaMachead

QUESTION: I have a MBPro running 10.5.8 that's about a year old now (November I believe will be it's anniversary). I'm having this weird problem waking my MBPro. When I open the lid I hear the hard drive start, the keyboard lights up, the display even comes on, but all I see is a black screen. No prompt to put in my password. If I hit any keys I heard the "error" sound. At first I could close the lid, let it sleep again then open it up and it would prompt me for my password, now it doesn't even do that. How do I fix it?

October 22 2009 at 10:55 AM Report abuse rate up rate down Reply
FrankMylls

RE: Wickedbliss asks:

In a windows network (client/server or peer to peer) a user can map a network drive to any node on the network. That mapped drive can then be fond under the user's "my computer icon" or "my network places" without the user having to re-establish connection.

Is there any way to have mapped network drives on a windows/mac network? Clicking "connect to server" under finder and then selecting the server/ share is a bit annoying.
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You could also drag the item into the sidebar of a Finder window and add it to the list of drives already there. That way it is available to you in any Finder window. You may have to enable that feature in Finder preferences. One caveat is that if you lose the connection to that drive it can disappear from the sidebar and you'll have to re-add it.

One more tip: There is a way to have OS X automatically open a share at login, similar to having Windows map a drive to a network share automatically at login. First, connect to your share so that an Icon appears on your desktop. Then open System Preferences, then Accounts, then click on your account, and then finally Login Items. Drag the network share into your login items. Now whenever OS X comes up it will automatically open the share (providing the network connection is available and that you do not have to enter login credentials.) To keep OS X from opening a Finder window check off the Hide box in Login Items next to your shares. I have noticed however this feature is broken with regards to network shares and sometimes still opens a Finder window anyways. In fact, I think it only worked for me in 10.5.6. Updating to 10.5.7 broke that again.

October 22 2009 at 10:53 AM Report abuse rate up rate down Reply
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