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Notational Velocity, Simplenote, and Dropbox bring child-like wonder

The phrase "game changer" is no doubt cliché and overused, but every now and again it just fits.

I had heard about Notational Velocity when Merlin Mann posted about it on 43Folders. It changed how I use my iMac, MacBookPro, and iPhone, bringing them all together in a very cool way.

The app has been around for awhile (we talked about it five years ago!) but some new features and new technologies make it well worth another look. It took me a minute to understand why I'd want Notational Velocity, it because it sounded like yet another "everything box" like Yojimbo, which I was already using.

Notational Velocity does save notes, either in ASCII, RTF, or HTML, but with the latest version, Notational Velocity syncs with Simplenote or WriteRoom for iPhone. It also easily syncs via Dropbox if you follow the important configuration notes here.

Imagine if Apple had created an over-the-air method of syncing Notes and it all Just Worked. That's what Notational Velocity has achieved. Notes on my iPhone, my iMac and my MacBook Pro. Edit a note anywhere, and the changes are synced nearly instantly and appear everywhere. It's fast, it's seamless. Thinking about getting an iPad? That's only going to make this setup even sweeter.


Once you have set Notational Velocity to store your notes in individual files, you can edit them with any text editor, or within Notational Velocity itself. You can edit them on Windows or Linux machines synced to your Dropbox. Spotlight can search them. Notational Velocity will search incrementally as you type in the main box, and if it doesn't find a matching note, it will let you create one.

It would be unfair and inaccurate to call Notational Velocity a replacement for Yojimbo. Notational Velocity has basic tagging features, but it doesn't store images or PDFs or web pages. However, during the many, many months when I couldn't get Yojimbo to sync over .Mac/Mobile Me, I fell out of the habit of using Yojimbo. Syncing Yojimbo via Dropbox is dangerous because it stores all the information in one large database. My new habit involves storing individual files in Dropbox: images in ~/Dropbox/Photos, PDFs in their own folders, and so on. Web pages, which I used to store in Yojimbo, I now put into Instapaper. While it is possible to use Yojimbo and Simplenote together, I haven't done it, so I'm not sure how well it works.

After a few days of using Notational Velocity, I exported my entire Yojimbo database to a folder in my Dropbox. An app that used to sit in my dock and auto-launch when I logged in now sits empty. Notational Velocity changed the game, dramatically and quickly.

Notational Velocity is open source, and hosted on GitHub which means that anyone can access the source code and modify it for their own use. Steven Frank from Panic forked his own version of Notational Velocity that includes a third pane to display the note in Markdown format.

Of course you don't have to use Dropbox, or Simplenote, to use and enjoy Notational Velocity. They just work really well together. If you love text files, and especially if you're already using Simplenote, checkout Notational Velocity. It has brought together several bits of technology that I love into a big hot fudge sundae with cookie dough ice cream combination of nerdy yumminess.

Update: It is important to note that if you are syncing Notational Velocity, you should choose either Dropbox or Simplenote, not both. Trying to sync to both will lead to problems (trust me on this one, I found out the hard way). I ended up moving my Simplenote data out of Dropbox so I could sync via Simplenote, because I wanted to be able to use the Simplenote iPhone client.



The phrase "game changer" is no doubt cliché and overused, but every now and again it just fits. I had heard about Notational...
 

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diamond3

Just another referral for extra 250 MB on Dropbox for you ans me! : )

https://www.dropbox.com/referrals/NTQ5MzE5Mzc5

Thanks alot!

March 13 2010 at 9:12 AM Report abuse rate up rate down Reply
cho

Thank you for posting this. I have been using Evernote, and it's pretty impressive. Unfortunately, much of its true power (mainly OCR or image recognition) is lost on me since I don't have a camera on my device. Also I never use the web interface, and I tend only to use it on 1 computer.
Also, the text editor on Evernote is buggy and not very user friendly. I will def. give NV a try.

February 24 2010 at 5:53 PM Report abuse rate up rate down Reply
rich

if you would like to receive 250 MB of bonus space when you signup with dropbox, you may use or forward the below referral link.

https://www.dropbox.com/referrals/NTYwOTAwMzk

February 21 2010 at 11:34 PM Report abuse rate up rate down Reply
commie penguin

I'm the author of the Simplenote/Yojimbo Sync script - thanks for the mention. I find it works pretty well, but unfortunately as an Applescript + PHP hacky thing it's never going to be quite as slick as a syncing system built into an actual desktop client itself.

I like Yojimbo a lot obviously, but when I tried it, NV impressed me hugely, and Simplenote sync is just an added extra. As has been mentioned it can easily be used with Dropbox and Writeroom too. (I might at some point have the time to puzzle out the Simpletext sync protocol for the SNYS script - can't really call it an API at the moment - but I doubt it.) I use Yojimbo pretty heavily and don't want to start moving my text notes out of that system, but if I wasn't or did, I'd be using NV now.

Could never stand Evernote really.

(Incidentally I noticed this post because three other sites which appear to have scraped the whole thing and added a small note at the bottom "this originally appeared at..." pinged the SNYS page.)

February 21 2010 at 2:23 PM Report abuse rate up rate down Reply
joshbrez

The difference between doing this and using Evernote, for the people who are wondering, is that Evernote is a clunky, ugly piece of software.

I'm honestly amazed that any Mac user can bear using it. Even without a way to view your stuff online, Yojimbo beats it hands down.

February 20 2010 at 4:20 PM Report abuse rate up rate down Reply
ralfy

Another Dropbox referral link for the extra .25 GB

https://www.dropbox.com/referrals/NTMwNDA1OQ

February 20 2010 at 12:09 PM Report abuse rate up rate down Reply
Doug

I'm using Writer Room and Notational Velocity together, as described here...

http://dougist.com/2010/01/writeroom-and-notational-velocity/

...and it great.

The lights clicked on.

February 19 2010 at 11:12 PM Report abuse rate up rate down Reply
Stephen

There is also a Simplenote Widget that works quite well and stays out of the way.

February 19 2010 at 10:38 PM Report abuse rate up rate down Reply
artist

I've recently discovered Synotes on the iPhone which syncs with a web version. It is very fast and the UI is slick. The best part is that it offers an RSS feed so I can get notes in my email inbox. Email still remains the primary inbox for everything I need to do and look at. If I have to go to a separate app on my computer (like Notational Velocity, Yojimbo or Evernote) just to review notes, then I'm only adding steps to my workflow and probably missing important things I had the best intention of remembering.

I still use Evernote for collecting information and writing some notes for long-term storage. But if I want to create notes on the go, I use Synotes for iPhone and they are already waiting for me when I get back to my computer.

And if I do want to visit somewhere else to read, edit or manage notes, the web app is very well done. It's a new product with few features but it's very good at what it does.

I considered Notational Velocity but it seemed like it would only complicate my work flow. I want notes to come to me, not for me to go searching for them.

February 19 2010 at 8:09 PM Report abuse rate up rate down Reply
JP

If anyone wants the extra .25 GB storage from Dropbox's referral program, I have a couple of invites left:
https://www.dropbox.com/referrals/NTEzMTE4OQ

February 19 2010 at 7:08 PM Report abuse rate up rate down Reply
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