Getting organized is all the rage lately, what with an endless sea of GTD apps, todo Dashboard widgets and Growl alarm systems. There is certainly something to be said about making a list and checking it twice - especially when your list offers Google Maps in a mouseover popup window, a Dashboard widget, individual alarms, syncing across Macs, iPod exporting and much, much more.

Listz is just such an app, and it is absolutely slammed with features. It even offers backup burning to disc, tabbed lists, extensive styling options, drag and drop support, categorizing list items, and support for printing lists if you aren't bringing your little white or black (or green, or red...) sidekick. But all this functionality comes at a price that is likely to appeal only to the power list'ers in the crowd: Listz sells for $39.95. It isn't the cheapest organization app I've ever seen, but it very well might be one of - if not the - most functional, especially with those slick rich media mouse-over popups.

The only way to tell for sure, of course, is to download a demo for yourself and try it out.

Philip Dow has announced a significant update to Journler, his feature-packed writing/digital junk drawer app that topped my list of apps that help you get organized. As far as what's new, Philip stated in the beta download forum thread that there are simply too many changes to list (hopefully he means 'for now'), so he's taken the 'push some buttons and have fun!' route. At first glance, the app has obviously joined many others in the new realm of the Unified toolbar, and the rest of the UI has received a lot of polish. Unparalleled iLife integration is better than ever with a dedicated button for calling various media browsers in the bottom right of the window, and a new in-line resources panel on the right helps you to keep track of all the images, audio, video and documents you have linked and embedded in the present entry.

I'm sure a lot more has been added to an already excellent app, and the discussion is ensuing in this Journler forum thread, where you can also download a copy of the beta. Lastly, Journler's license has also received an update. It's still donationware for personal use (and I highly encourage you to show Philip some love for all his hard work if you're using it), but a $24.95 license - a steal at that price, especially in comparison to Yojimbo or SOHO Notes - is now required for any institutions, businesses, organizations or individuals who are using Journler in their daily routines and/or simply making money with it. It's a pretty straight-forward request, and more information is available in either a Journler preference pane, or on the web here.

Journler is an excellent app that I highly recommend if you're tired of leaving text files and images lying around. Check out its extensive feature list, and keep in mind it hasn't been updated for all the new goodies in the 2.1 beta.

Late last week, Bare Bones released an update to their excellent junk drawer app, Yojimbo, bringing it up to verison 1.3. I was going to post about it, but a hiccup in my database was preventing me to use the new version (I blame recent .Mac errors, as I'm having all sorts of syncing issues with other apps). Now that I've settled everything, however, I can honestly say this is one of the most pleasing and significant updates to a strong application. In addition to the typical bug fixes and behavior tweaks (you can see the extensive list of changes here), one of the many major additions is tags - users can now tag notes in Yojimbo, complete with support for searching by tags and smart tag collections (and a new Tags management panel in the preferences. Peep the screenshot:

As you can see, not only did Bare Bones add tag support, but they did it right. Tags are separated by commas as opposed to restrictive spaces (I'm looking at you, del.icio.us), and yes - that's a Tag Collection you see below my Serial Numbers group (bonus points for still allowing users to change a Tag Collection's folder icon via the Inspector). I honestly can't say enough good things about the addition of tags to Yojimbo, but I need to leave room for the other major additions I mentioned, such as list and table formatting in notes, easy link creation (for both URLs and file system links), a new UI for the Item Details bar (which you can see includes an area for tags), and much, much more. If you're a Yojimbo user, or someone who's still looking for a good junk drawer app, I highly recommend this new version, as Yojimbo is really beginning to shape up well.

kip is one of the few applications to take a real stab at helping you organize all your documents, both digital and 'real world'. It combines the look and feel of iPhoto with the real world aggregate paradigm of Delicious Library, then tosses in some really slick tagging and .Mac syncing features for that finishing shine. On the left is a dynamically scaling tag cloud that keeps track of all the tags you've used on all documents. Mouse over it and smaller tags will scale up in size to help you read them better. Mouse over a document (as you see in the screenshot) and a live preview of that section of the document is displayed next to your mouse. Documents can be viewed from within kip or opened externally via Preview.

The 'real world' aspect enters the scene when kip's scan function is used, as this app wants to help you organize all your documents, including those receipts and old tax returns that are just decomposing in a box somewhere.

One of the drawbacks I've found after poking around with kip is that it seems very focused in the kinds of files it will accept. It takes picture files and PDFs, but not text files or (not surprisingly) Word docs. Overall though, this is a clever app with a nice implementation. It offers a lot of handy methods for storing all sorts of metadata, including author and URL, and seems to be one of the first i-app-like applications to do tagging well (hint hint, Apple!).

This initial version of kip is free, but as its product site plainly states: the next version will require the purchase of a license, with the price TBD. Grab a copy while it's hot, and free!

[via digg]

The never-failing macosxhints.com is at it again, this time with a series of tips concerning Safari, speed and bookmark management. This tip offers a simple method for using the Finder to sort Safari's bookmarks alphabetically (hint: make sure you hit cmd + j in the Finder and enable the 'Keep arranged by name' option), while this tip points out that Safari can receive a noticeable speed boost if you organize as many of your bookmarks into folders as possible.

If you're really looking to speed up Safari, the speed boost/folder tip also contains a roundup from Rob Griffith of quite a few other macosxhints tips that can re-energize Safari's experience.

It's too bad I didn't know about Curio from Zengobi when I was writing the Get Organized post, as it seems to take quite an interesting approach to collecting, jotting down and organizing information. Billed as an app that "promotes visual thinking gathering and shaping your ideas", Curio definitely seems to be more like a sketchpad than many other similar applications. You can literally place anything anywhere on the page, and includes tools for sketching and drawing - just look at the screenshot which includes an image, lists, an embedded video and some chicken scratch.

Curio doesn't stop there though. It also includes a project center, presentation mode, a powerful search companion, tags, LinkBack support, project archiving, web/.Mac publishing and iPhoto exporting. I haven't played with this app yet, but I'm downloading a demo as I type up this post to play with later. Some features, however, are only included in certain editions, so check out Zengobi's feature comparison chart to determine which edition is right for you. A demo is available, while full licenses start at $39.

A while ago I decided to bring some sanity to the way I do things and organize all my stuff. I'm working on a design thesis in my multimedia undergrad degree, I'm constantly doing research for my blogging work, and I have countless other projects and ideas that were growing in both size and disorganization in my Home folder. When I decided to finally start getting organized, I realized I might not be the only person in this position, and I figured I would turn my research and testing experiences into a post; a sort of survey of what some call 'digital junk drawer' applications.

What follows is a pro and con summary of four of the most popular junk drawer apps I looked at, but read this post with a few of my criteria in mind:

• I like keyboard shortcuts. I like them a lot. Being able to highlight a chunk of text in a browser or a PDF I'm reading and hitting a couple of keys to send it to a junk drawer app is far more efficient and less workflow-intrusive than having to use a mouse to drag and drop it to some far corner of my display.
• I decided not to touch apps that employ entirely different paradigms such as the wiki-like VoodooPad; I'm not denying the usefulness of these other ways of working, but adding that entirely new level to this survey would've meant putting this post on the back-burner for longer than I would like.
• I'm using a MacBook Pro 2.0 Ghz with 1.5 GB RAM, and while I synced my notes library across these apps to gauge performance 'n all that jazz, my library is a mere 500 notes (URLs, PDFs, etc.) strong, so your mileage may vary.

With that said, check out my survey of some Mac OS X apps that could help you bring order to your digital chaos, and feel free to post your thoughts or mention apps that should've made this list, and why.

StickyBrain, one of the leading 'digital junk drawer' apps that recently entered a 4.1 beta testing phase, has been officially discontinued by Chronos in favor of SOHO Notes 5.5. Current registered users of StickyBrain 4.0 will receive an upgrade to SOHO Notes for free, while users who own licenses for any previous StickyBrain versions (1.x, 2.x and 3.x) can upgrade to SOHO Notes 5.5 for a mere $25, the price offered in the past for upgrading from StickyBrain 3.x to 4.x.

Why is StickyBrain being dissolved in favor of SOHO Notes, you ask? Chronos has published an announcement and FAQ explaining the decision, but here's the short version: SOHO Notes is basically the big brother of StickyBrain; they're almost the same app, derived from the same codebase, except SOHO Notes included three key features that Chronos used to charge extra for:

• SOHO Notes can synchronize notes between multiple computers using a .Mac account (seamlessly, in the background).
  
• SOHO Notes can access multiple note databases simultaneously.
• SOHO Notes is multi-user capable which means users can share notes with others over a network using the product's client/server technology.

Now, with SOHO Notes taking the helm, its price has dropped to $39.99 to keep it more in-line with StickyBrain's previous price, as well as the competition like Yojimbo and DEVONthink.

Feature-wise, this new version of SOHO Notes 5.5 offers some powerful new goodies, such as the ability to import and catalog almost any kind of file, send notes to your blog, a DockNote that makes it easy to get info both in and out, audio recording notes, full-screen editing of notes, a Daily Journal/Diary category that can automatically date/time stamp notes and much more.

Whether you love your hate StickyBrain SOHO Notes, this should be good news for the 'digital junk drawer' market, as this price drop and the new features should help keep everyone's innovative juices flowing.

The Omni Group has finalized version 3.6 of OmniOutliner and OmniOutliner Pro, their "amazingly flexible program for creating, collecting, and organizing information." The final version itself doesn't usher in any mind-blowing new features aside from the built-in help being fully localized, but check out their release notes for all the new features they rolled out in previous 3.6 beta releases if you haven't been keeping up.

Version 3.6 is a free upgrade for existing 3.0 customers, and is available from the Omni Group's site.

AquaMinds, makers of the popular NoteTaker, has released NoteShare 1.0, a "powerful desktop application for creating, publishing and sharing media rich, multi-page notebooks." NoteShare allows you to "instantly" share a notebook for presentation or collaborative editing across a room, a network or even the web. Interestingly, their product page states that you don't even need hosting space in order to publish and share a notebook.

While NoteShare sounds like an interesting product for its target users, AquaMinds is a little slim on details as to whether NoteShare represents a new level of note taking and rich media abilities above and beyond their NoteTaker product. However, since NoteTaker sells for $70 and NoteShare is priced at $150 for a 3-machine license, I'd bet the premium price is all about that collaborative ability, rather than some fancy new note taking features. If all this notebook sharing business has your interest piqued, AquaMinds offers a 30-day NoteShare trial; just follow the link on the right here.

In mid-April, Rod Schmidt asked for feedback as to whether he should release editing features in Packrat, his Backpack syncing client, as he develops them. From what I saw, the response was largely in favor of doing so, and yesterday Rod announced on his blog that Packrat 0.8 has taken the first step in this direction. Users can now edit lists in Packrat, then sync up the changes to their Backpack account. This new version can also display inline images (but not linked images) as long as you've already downloaded them, of course. This is a pretty big deal if you're a Backpack fan, especially since I'm fairly certain Packrat is the first app that has this kind of potential to become a true, offline-capable Backpack client.

Swing on by infiniteNIL Software to grab a demo of Packrat, a license will cost $24.95. If you want to get involved or offer some feedback, be sure to check out the Packrat discussion group and and Rod Schmidt's blog for development updates.

Event Maker allows you to create iCal events and todos from Mail.app messages, or simply from scratch. It looks like it has a more navigable UI, especially for keyboard junkies like myself, and a side drawer allows for adding alarms.

Event Maker is available right now from Mac Update, where the author has posted a request for server space to enable an automatic update feature. Also, the app's author, Mike Abdullah, has requested help with drawing some toolbar icons, so head over to Hawk Wings for the details and contact info if you can lend an illustrative hand.

Dave Caolo found The Daily Grind last month, just this week it was updated to version 2. The new version of this task-tracking widget adds colored labels and the ability to drag and drop tasks for greater organizing goodness or "simply because it's an addictive pastime."

The Daily Grind v2 is donationware and available from Thomas Pilgaard Miller's site.

For those who aren't familiar with this "Getting Things Done" term that's being tossed around the 'net more and more often these days: it's a methodology (not necessarily a piece of software) developed by David Allen for better managing your projects, tasks, time and life. Kinkless GTD (Getting Things Done) is a combination of plugins by Ethan Schoonover for both Quicksilver and OmniOutliner Pro that adapts this methodology for the digital lifestyle, allowing you to easily add projects and tasks to a customized OmniOutliner Pro document, as well as syncing them with iCal - reminders and all.

To help you wrap your head around this fantastic new way of organizing yourself, as well as these equally impressive tools, Ethan has produced a 10 minute screencast that should help you hit the ground running. Yes, it's 10 minutes out of your non-stop, lightning-fast lifestyle, but trust me: this could quite possibly be the best 10 minutes you've ever spent learning how to organize the other 1430 minutes of your day.

It's hard to just jump into this system and figure out what's going on, but in case you're already ahead of the rest of the class, you'll need the latest kGTD release, as well as the latest beta of OmniOutliner Pro and the optional but spectacular Quicksilver.


[via Hawk Wings]

As you might remember, NewsMac Pro 1.2 brought some nice enhancements when it landed last November. Even though this latest version is just a .0.3 update, I think this app is finally maturing into a serious reader, and I also hope the NetNewsWire people are paying attention to what Rory Prior is doing with this most excellent of newsreaders.

This latest version brings typical things like bug fixes and new features to the table, but I think a couple of the most important new options are a new view (now a total of 4) for arranging your feeds and headlines, as well as more keyboard support for moving between groups, feeds and headlines. While using the keyboard isn't nearly as smooth as it is in NetNewsWire, NewsMac Pro is getting there, and I hope more users submit requests to move this feature up Rory's priority list. Most serious folks I know who use RSS apps barely touch their mouse while they're in the app, and I think it would serve NewsMac Pro well to gain this ability ASAP.

A couple other big strengths NewsMac Pro has are flagging headlines with different colors based on user-defined keywords, as well as an iTunes-style built-in podcast player, so you can keep everything under one roof, if you so desire.

With all this great stuff coming to life in NewsMac Pro, it certainly isn't still without its shortcomings. The demo casts off a time limit in return for allowing a user to add only 10 feeds. I cannot stress enough how bad of an idea this is, as I would imagine anyone looking at an RSS app like this is going to have far, far more than 10 feeds in their OPML (which reminds me: NewsMac Pro fortunately supports OPMLs with groups). The other clunky thing is the way feed and group updating is defined. You can specify different update intervals (30 minutes, 1 hour, etc.) for each group of feeds, which is certainly nice for some uses, but I can't find a way to specify any kind of a default for the app as a whole.

All things considered, I think NewsMac Pro is a great newsreader that includes some very appealing innovations in the world of RSS reading and organzing. If you're in the market for a great way to keep track of all your favorite sites and blogs, head over and pick up a demo. If it really floats yer boat, a full license costs a mere $24.95.