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Filed under: Software, iPhone, App Store, iPod touch

First Look: Fliq Tasks

Mark/Space has added another member to their rapidly growing family of iPhone file transfer applications. The new baby in the family is Fliq Tasks, which joins Fliq for Mac and Windows, Fliq Notes, and Fliq for iPhone.

As with Fliq for iPhone and Fliq Notes, Fliq Tasks is available in the App Store for free (click opens iTunes). Mark/Space is providing their iPhone applications for free, while charging for the Mac and Windows "host" software. Fliq for Mac and Fliq for Windows are available for US$19.95 (US$49.95 for a 3-pack) each.

If you want to transfer files between iPhones over a Wi-Fi network, all you need are the free iPhone apps. When you add the functionality of transferring information to and from your Mac or PC, you'll have to purchase the desktop applications.

Fliq Tasks is a full-featured task manager with big, clear, and easy-to-use interface similar to that found in Fliq Notes. Tasks can be listed by name, date due, category, and priority. You can add categories to better match them to your requirements, and there's a simple setting to hide completed tasks. Using the soon-to-be-released Fliq 1.1 for Mac or Windows, you'll be able to send or receive tasks from your iPhone to your big computer.

Current Fliq users should be sure to give Fliq Tasks a try, and the price is definitely right. Check out the mini-gallery below for more screenshots.

Gallery: FliqTasks

Fliq TasksEditing a taskEditing categoriesChanging the due date

Filed under: Software

Today 1.1

Today 1.1Second Gear, the same developers who bring you the PocketTweets Twitter client for the iPhone, have announced that Today 1.1 is now available.

Today is an app that works with your iCal database and provides easy browsing of your events and tasks in an attractive and unobtrusive window. Clicking the icons at the bottom of the window opens dialogs for entering new events and tasks in a way that is much easier than entering them into iCal directly.

What's new in Today 1.1?
  • Better performance for those of us with big calendaring needs
  • Filtering of the calendars that appear in the Today window
  • Locations can be assigned for new events
  • All day events have a new, more obvious appearance
  • New event and task due dates default to the day that you're viewing
  • Bugs have been squashed
Second Gear provides a 7-day test drive for download. The update is free for existing Today users, or you can purchase Today for $15.

Filed under: Software, Features, Productivity, Internet Tools

Greatascent: Highrise meets Address Book in web and desktop 2.0 harmony

Web 2.0 is great and all, but I bought a Mac to utilize the power of Mac OS X and its software. While working in a browser certainly has its advantages, I believe that the sweet spot of getting work done shouldn't force the user into choosing between two appealing environments. The sweet spot of which I am speaking, of course, is integration and sync - the much sought-after, hard-to-find features that some companies offer with their products, while others at least leave the door open for enterprising 3rd parties to pick up the slack. Fortunately, one of the 'others' I speak of is 37signals with Highrise, their popular web-baesd contact and correspondence app, and the enterprising 3rd party in this case is Simon Menke, developer of Greatascent. This is one of the hands-down coolest plug-ins I've seen in a while that unites web 2.0 with what I like to call desktop 2.0 - the place where desktop apps can interact and sync with online services.

Greatascent, currently in a private beta, is a plug-in for Address Book (and soon other parts of Mac OS X) that serves as a middle man between the contacts on your Mac and those in Highrise. In its early beta state, Greatascent can pull down the contacts you're already working with in Highrise, but its real appeal is allowing you to drag and drop contacts from Address Book onto a new group that is added (pictured) to instantly sync them up to Highrise. Once synchronized, however, another gem of working in Highrise is brought to the desktop: from Address Book's File menu, you can select a Highrise contact and create a new Highrise note or task that is then synched up to the service. Read on after the jump for some screenshots and details of just how cool this plug-in can get.

Continue readingGreatascent: Highrise meets Address Book in web and desktop 2.0 harmony

Filed under: Software, Productivity, Internet Tools, Widget Watch

iGTD Pro details, Inbox Widget released



Bartlomiej Bargiel has been hard at work on iGTD, his incredibly powerful task task manager based on David Allen's Getting Things Done philosophy, and has recently unleashed news on what he has in store for iGTD Pro. As a matter of fact, iGTD will be split into three versions: iGTD Basic (the one that will continue to be free), iGTD Home&Office and iGTD Pro, each offering increasing abilities to sync and share tasks between Macs on the network and, with the Pro version, around the world. iGTD Pro will also allow to access your data with a web tool, possible a sooped up version of iPhoneiGTD. Licensing and availability details on these new versions, however, are still under wraps.

In other news, Bartlomiej has also released an iGTD Inbox Widget which offers yet another way to quickly enter tasks and even use the Quicksilver syntax assign them to contexts. I personally prefer the f-key Quick Add window, but widget junkies will likely appreciate this streamlined iGTD interface.

Filed under: Software, Productivity, Internet Tools, .Mac, iPhone

iPhoneiGTD: View your iGTD tasks and projects on your iPhone

I first discovered iPhoneiGTD through Leaflets, another iPhone web app launcher we found, but I didn't dig into it until now. After tinkering around, I can say that I totally love this web portal for viewing the tasks and projects I'm tracking with iGTD, in my opinion the best GTD (Getting Things Done) app available for Mac OS X.

The catch with iPhoneiGTD is that you need to be synching your iGTD data via .Mac. Like the impressive Webjimbo, which allows you to view, edit and create Yojimbo items over the web via a browser (with an iPhone-optimized option coming soon), iPhoneiGTD accesses your iGTD data by tapping into your .Mac account, though users are assured that neither your .Mac login nor personal info are recorded or stored.

As you can see, access is mostly limited to viewing your tasks via contexts and projects, though the plus button acts as a clever workaround for creating new tasks by allowing you to email yourself a task in the form of a subject + any notes you'd like to include. By setting up some kind of an automatic Apple Mail-to-iGTD trick like Brett Terpstra's Jott2iGTD, you could possibly turn this email function into a real automated solution if you leave Mail and iGTD running on a Mac somewhere. Otherwise, using iGTD's rich importing and keyboard shortcut abilities, you could easily process your tasks out of Mail manually once you're back on a Mac.

No matter how you slice it, iPhoneiGTD is a great solution both for GTD enthusiasts and those simply wishing the iPhone had some kind of a tasks app (assuming, again, that you have a .Mac account). Like iGTD, iPhoneiGTD is provided as donationware.

Filed under: Software, Productivity, Internet Tools

PackRat 1.2: Backpack client adds better list management and a new trial period



Going on vacation to see your just-born nephew and family will do funny things to you, like missing a handy update to a dear, dear application. Rod Schmidt's PackRat, the killer desktop client for the online PIM Backpack that we've mentioned once or twice, has been updated to v1.2 with some great new list management features. First up is yet another feature even Backpack itself doesn't have: a new 'Delete all completed items' option that appears below lists with items you've checked off. Second is another PackRat-only feature: condensing of your completed items. Instead of allowing checked items to take up more room than they should below a list, PackRat will automatically hide them and only reveal the top 5, with the option to reveal all just in case you need to double-check or recover a few.

In addition, Rod has also switched to a 30 day trial period (instead of limiting to only 4 usable PackRat pages), after which PackRat will restrict access to 5 pages until the user purchases a license. At $24.95, PackRat is an easy purchase for anyone who needs a powerful, feature-packed offline and synching client for 37signal's exception Backpack service.

Filed under: Audio, Software, Productivity, Internet Tools

Jott2iGTD: Use voicemail to add tasks to iGTD



As many of you know, iGTD is a killer task management app that can't stop bringing cool features to the table. As fewer of you might know, Brett Terpstra at the Circle Six Design blog also can't seem to stop bringing awesome tools and features to the table; he's responsible for stuff like the FlickrMate bundle that provides some powerful Flickr integration with your TextMate projects, as well as the TextMate AutoTag bundle for WordPress, offering some great tagging features that integrate well with your WordPress blog. Amazingly, Brett's at it again, and this time he's allowing you to add tasks to iGTD using only the power of your voice - with a little help from Jott and Apple Mail, of course.

Jott is a service that allows you to send email and text messages by calling a private phone number. Calling this number allows you to leave a message which then gets dictated and sent to a recipient, including yourself. With the power of Brett's new Jott2iGTD utility and a customized rule you created in Apple Mail, you can leave a message with Jott that is emailed to you, which Mail processes and automatically converts into an iGTD task. Jotting (ha!) down a reminder or idea probably can't get much easier than this, though some setup and file shuffling is involved to get this all running properly.

As with his other goodies, Brett amazingly provides Jott2iGTD as donationware, with a PayPal link hidden at the bottom of the page (I really think you should move it above the fold, Brett!). A changelog is provided, along with instructions to get you all set up.

Filed under: Software, Productivity

iGTD 1.4.5: Again with the landslide of new features



It's official: I am developing my own version system to keep track of iGTD updates, because this 1.x.x thing is just not right. The way I see it, this new iGTD v1.4.5 should really be called v3.5, what with yet another batch of major new features being introduced. Included in this update is F-key integration with PathFinder, Yojimbo and MacJournal (so you can send items from these apps to iGTD for task tracking), a Quick Tags feature that allows you to bind tags to shortcuts like Alt + 1 - 9 and a killer new feature that integrates with an Apple Mail rule. Once set up, this rule allows you to email yourself with a subject like "todo: @work spike the water cooler" and Mail will send it on over to iGTD automatically. For anyone who works in an office and away from their Mac at home, this is a killer way to make actual use out of all those todo emails you send yourself all day.

Of course, I don't even need to tell you that there are more features in this update. By now it's become par for the course that an iGTD update brings tons of other enhancements, new tricks and bug fixes, so head on over to Bartlomiej Bargiel's announcement blog post to get the full details. To get the new version, simply start up iGTD or head up to the application menu and chose Check for Updates, or simply visit the iGTD downloads page and click the Current Release link to make sure you get the most up-to-date version.

Filed under: Software, Productivity

iGTD 1.4.4 update brings, uh, way too many new features



Something tells me the crew who writes iGTD (fortunately) never really grasped how application version systems work (for the record: I say this with the warmest of intentions; iGTD is the first GTD-based app that I really 'get' and use). Typically, a company releases a 1.0, follows up with a few 1.x.x updates to fix bugs and quirks, and maybe a few 1.x releases that add a new feature or two. But as anyone who has been following the last few minor updates can tell, the new features brought with each 1.x.x release are really worthy of major 2.x and 3.x releases. This morning I woke to just such an update (v1.4.4) that brings a landslide of new and handy feature updates, including:
  • F-key integration with Journler, endo RSS news reader, VoodooPad Pro, EagleFiler and WebnoteHappy
  • exporting smart folders added ('To complete' tab)
  • Don't forget! feature - use the Tasks menu option to display a sticky reminder about a task... click it to jump to the task
  • Send to stickies feature - use the Tasks menu option to display selected tasks as Apple Sticky note
  • E-mail feature - use the Tasks menu option to e-mail selected tasks via Apple Mail
  • MailTags 2.0. enhancement: flagged e-mails are imported as flagged tasks
  • MailTags 2.0. enhancement: a prefs setting to use the MT e-mail notes as a name for task in iGTD
  • last selected smart folder is saved and restored between launches
  • integration with Services menu (logout/login required): select a text in any app, go to app menu / Services submenu and use the 'iGTD/Put into iGTD inbox option'
  • new mode for search panel: 'Search by project name or note'
  • and much, much more
This update also includes a large batch of bug fixes, as well as enhancements to adding new items to lists that are sorted by various methods. Amazingly, iGTD is still donationware, and this new version should be available by choosing Check for Updates from the application menu, or simply by heading over to the iGTD site.

Filed under: Software, Productivity, Blogs

Midnight Inbox v0.9.5


Since we first heard about it a month ago, Midnight Inbox has been improving by leaps and bounds. One only needs to check Midnight Beep Softwork's development blog to get updated on all the changes and improvements (far too many to thoroughly list here), but put simply: a lot of performance and stability improvements have been made and the UI has received a significant update. Midnight Beep has been keeping a very open ear to user feedback, and they have a lot of cool features coming down the pipeline, such as: iCal syncing, printing of hipster PDA cards, archiving, live filters and search, support for Quicksilver, Automator and AppleScript and of course - language localizations.

For beating some heavier hitters to market with what is quite possibly the first true GTD app, Midnight Inbox certainly doesn't look too shabby, and neither does its $35 price tag. Check out Midnight Beep Softwork's site for more details and to take a demo for a spin.

Filed under: OS, Software, Leopard

More juicy in-depth Leopard screenshots of Spaces, Mail, Safari and more

At this point it seems like these websites are placing bets between each other to see who can get closest to an NDA violation without actually getting nailed with one. HardMac has posted the latest set of (non-blurry, properly grabbed) screenshots of some hitherto unforeseen areas of Mac OS X 10.5 Leopard, including the Spaces and Time machine system preference setup panes, Mail.app stationary and a photo browser (which might make these iTunes and iPhoto library browsers extinct), RSS feeds and setup, notes in Mail with todos and calendar settings, as well as exclusives of new Finder functionality (note the lack of brushed metal in the Smart Folder) and Preview features.

So far I'd have to say this is probably the most exciting set of screenshots as they are some of the most revealing of new features and abilities in Leopard. Er, I mean, a friend told me they look really great... check them out while they're still live boys and girls.

Filed under: Software, Productivity, Internet Tools

Groupcal 3: manage your Exchange calendar from iCal

Are you a Mac user living in an Exchange world, forced to trudge through Entourage? (Don't get me wrong: Entourage is fine, but 'trudge' is just a good verb for dramatic effect.) Well trudge no longer with Groupcal 3, an addon for iCal that allows you to access, manage, edit and synchronize your Exchange calendars and tasks. Also on the feature list are: subscribing to coworker's free time, sending/receiving meeting invites, sharing/publishing calendars through .Mac or WebDAV and even syncing with an iPod or Palm through iSync.

Groupcal 3 is a Universal Binary, a demo is available and a single licenses costs $55. As you might expect, multi-license packs are available starting at 5 seats, moving all the way up to 500 and 1000 pack licenses.

[via MacMerc]

Filed under: Software, Productivity

Apple introduces Remote Desktop 3


Well I guess we know why the Apple Store was down earlier. Today, Apple introduced Remote Desktop 3, which is now a Universal Binary and includes over 50 new features that deliver better software distribution, asset management and remote assistance. Over 30 Automator actions, remote Spotlight searching of multiple Tiger machines, a Dashboard observation widget and automatically installing software on remote machines when they return online are at the top of the new feature buzz list, which includes:
  • Remote Drag and Drop files and folders between local and remote computers
  • Remote Copy and Paste for simple transfer of text and images between local and remote computers
  • Persistent Task History and Task Templates to make it easy to save and replicate repetitive task
  • Curtain Mode to hide the desktop of a system while it is being controlled remotely
  • Application Usage and User History Reports to track software compliance and monitor the use of unauthorized applications
  • Smart Computer Lists for dynamically managing systems based on specified criteria
  • AES 128-bit encryption for secure communications between Apple Remote Desktop 3 and clients
Apple Remote Desktop 3 is available immediately through the Apple Store for either $299 to manage up to 10 machines, or $499 for managing an unlimited number of machines.

Filed under: Software, Productivity

Maintenance 3.3 released

Maintenance, the ever-handy Automator action (and applescript for those without Tiger) that runs a variety of, well, maintenance tasks in one fell swoop, has been updated to version 3.3. It isn't a massive update, save for two new options: Update Locate Database and Update Whatis Database. As usually, you can snag your very own copy (which includes the aforementioned applescript) of Maintenance for free from Automator World.

Filed under: OS, Productivity, Tips and tricks, Odds and ends

On OS X's background maintenance tasks

OS X boxI've always heard about these "background maintenance tasks" that OS X performs in its omniscient glory, but I never knew much about what they actually were or when they were performed. This weekend I finally did some digging and thought I'd post a few thoughts that might help give some Mac users insight into maintaining OS X beyond simple permissions repairs and emptying the trash.

In short, OS X is designed to periodically run various maintenance tasks such as purging log files and dumping hidden and temporary files. The only problem is that these tasks by default are scheduled to run early in the morning, when I'd bet most Mac users are sleeping. This odd task scheduling is a throwback to the days when computers were never shut off, even though a lot of computer users either shut their machines down or at least set them to sleep at the end of the day - especially notebook users.

So how can OS X still run these maintenance tasks and keep your Mac running squeaky clean, you ask? Well you have a few options:
  1. Like a friend of mine, you could simply set your Mac to always be up and running, optionally sleeping itself after the maintenance task schedule specified in this Apple KnowledgeBase article. This certainly isn't an ideal solution if you own a portable and leave it in a bag often overnight.
  2. You could use the simple Terminal instructions in this Apple KnowledgeBase article to run the tasks whenever you please. OS X's built-in schedule be damned!
  3. If you're on Tiger you could use the Maintenance Automator action (which we here at TUAW love) to run OS X's built in maintenance tasks, as well as a few extras such as permissions repairing and preference file verifying.
These are hopefully a few simple and easy-to-implement options that will help keep your Mac running like brand new.

Tip of the Day

Use Spotlight as a reference tool. Type any word in the Spotlight box and one of the top entries will be a definition. Click on it, and it will bring up the dictionary application to check the word in either the dictionary, thesaurus, Apple database, or Wikipedia.


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